SUPPLY AND INSTALLATION OF BESPOKE HERITAGE TIMBER WINDOWS AND DOORS

Concepts

• windows and doors
• birmingham
• windows
• window frames
• doors
• external doors
• bespoke heritage timber windows
• timber
• heritage
• bespoke

Location

BIRMINGHAM

Description

Bournville Village Trust are seeking to appoint a framework of Contractors to undertake the survey, detailed manufacturing drawings, manufacture, (Contractor Designed Portion), supply, delivery and installation of pre-finished and pre-glazed hardwood windows, external doors, frames and sidelights to front and side elevations of the Trust's heritage Properties located in the Bournville Village Conservation Area

Total Quantity or Scope

The proposed initial contract period will be 3 years commencing on or before the 2nd January 2024, with an option at the Trust's sole discretion to extend the service period by two further period each of 1 year up to a maximum total duration of 5 years. The contracts will be subject to provisions for earlier termination including a break clause, and annual renewals based on meeting and maintaining Key Performance Indicators. The Contractors will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Trust and their residents and must be responsive to achieve collaborative working practices, innovation and continuous improvement, The Contract will be based on JCT MTC Form of Contract 2016 with additional conditions and the Framework Agreement will be the JCT Framework Agreement 2016 (FA 2016). The Trust cannot guarantee the extent or value of any works that may be awarded to the Contractor. For Further details refer to the ITT and Specification documentation.

CPV Codes

• 44221000 - Windows, doors and related items
• 44221100 - Windows
• 44221110 - Window frames
• 45421100 - Installation of doors and windows and related components
• 45421130 - Installation of doors and windows
• 45421131 - Installation of doors
• 45421132 - Installation of windows

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Award on basis of price and quality.

Other Information

All documentation can be downloaded from https://etenders.rand-associates.co.uk, etenders@rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the "Portal") for downloading/submission of Procurement and Tender documentation and communicating requests for and responses to clarification. All requests for Procurement documentation, communications and submission of Tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk. After creating an account on etenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for their Tender Documentation: BVT1001 All documentation can be downloaded from https://etenders.rand-associates.co.uk, etenders@rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the "Portal") for downloading/submission of Procurement and Tender documentation and communicating requests for and responses to clarification. All requests for Procurement documentation, communications and submission of Tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk. After creating an account on etenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for their Tender Documentation: BVT1001 Bidders may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 29th September 2023. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time. It is the Bidder's responsibility to regularly monitor communications raised and issued through the Portal. Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system. The identity of the Bidder seeking clarification will not be disclosed to other Bidders. When uploading Tender documentation , Bidders must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed tender submissions is 11th October 2023 at 15:00. Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tender submissions and supporting documents will be visible to Bournville Village Trust and Rand Associates Consultancy Services Ltd only after the closing deadline. Should Bidders have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@Rand helpdesk by sending an email to eTenders@rand-associates.co.uk. Bournville Village Trust reserve the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the works at its sole discretion. Bournville Village Trust shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt , all costs incurred by any applicant and/or tenderer before signature of any contract with Bournville Village Trust shall be incurred entirely at that applicants/tenderer's risk. The subject matter of the contract has been scoped to take into account the priorities of Bournville Village Trust relating to economic, social and environmental well-being. These are described in the Procurement Documents. Bournville Village Trust reserves the right to procure similar or identical works outside of the proposed Contract. A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.