Budehaven Community School ~ Catering Tender

Concepts

• school catering
• cornwall

Location

Cornwall and Isles of Scilly

Description

The successful Supplier will be required to provide catering services for Budehaven Community School.

Total Quantity or Scope

The contract covers the scope for the provision of all catering services within the School, which also includes all hospitality and free issue requirements. The duration of the contract being offered is for an initial three-year period commencing on 12 February 2024, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years. The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget. The School are seeking a suitably experienced, education catering contractor who is able to evidence working within Secondary Schools and Sixth Forms. An existing presence within the Southwest would be beneficial although not essential for organisations looking to expand into the region. The successful contractor will already have or need to develop a strong operational base within the vicinity, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contractual term. The services are currently outsourced and TUPE is expected to apply. It is anticipated that some of the current employees are members of the Local Government Pension Scheme (LGPS) and, in this instance, the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. The School wishes to achieve as a result of this tender process: 1.The provision of a colourful, healthy and balanced food offer that will move away from a typically ‘beige’ counter. This should be inclusive of those with special dietary requirements. 2.An innovative and flexible menu that is in keeping with current food trends, with a bespoke sixth form offer that will entice both students and staff. Offering frequent themed menus and initiatives that support the curriculum and various school led activities, ensuring the food offer remains varied and enticing to its customers. 3.The development of the multiple service outlets across the School to reduce queuing times for students and encourage more to use the various facilities. 4.A suitable, effective marketing campaign that should be promoted externally to both pupils and parents alike. 5.All meals should be based on the use of fresh ingredients and bakery products, making use of the abundant, local supply chain within Cornwall. It is expected that experienced and insightful contract management will promote good levels of communication and engagement with the Trust and individual Schools. A suitable marketing campaign to the students, staff and parents alike is imperative to promote the uptake of meals. This enhanced service should be supported by a well-trained catering team at the school, with a focus by the successful contractor on both craft training and customer service. There needs to be total transparency with accounts that are clear and easy to understand. The monthly invoice should be supported by a breakdown of the contract’s financial performance against budget. To achieve overall value for money is an objective of this tender. However, please note that the Trust is not obliged to accept the lowest price and the contract award will be in line with the marking matrix published within the tender specification where an overall focus will be given to food quality and innovation of the catering offer, as well the management support. Contract value: £907,000 for the full 5 year term. Please see SQ document for more information

CPV Codes

• 55524000 - School catering services

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Award on basis of price and quality.

Legal Justification

Contract start date

Other Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://litmustms.co.uk/tenders/UK-UK-Cornwall:-School-catering-services./KE7AAMQTY2" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Cornwall:-School-catering-services./KE7AAMQTY2 To respond to this opportunity, please click here: <a href="https://litmustms.co.uk/respond/KE7AAMQTY2" target="_blank">https://litmustms.co.uk/respond/KE7AAMQTY2 GO Reference: GO-2023925-PRO-24039477