UKRI-3274 Professional Services for the Design, Project Management and Cost Management of HV/LV Infrastructure Project Works

Concepts

• calculation of costs
• swindon
• monitoring of costs

Location

Oxfordshire

Description

UKRI-STFC Rutherford Appleton Laboratory site has 50 substations with a total demand of 24MW and c. 27km of HV cabling. Some of this infrastructure is original circa 60 years old. STFC have identified a substantial maintenance backlog list, which forms the focus of the request for the support of a specialist HV/LV Design Consultancy, with large, complexed site Infrastructure design experience. The list is comprised of a large variety of interventions to the electrical infrastructure such as cable overlays for capacity, replacements for service life, and remedial works following faults on the network. There is a clear need for a long-term infrastructure masterplan to address this deficit. At this time, we understand that planning the maintenance work should be mindful to the need for a masterplan. The supplier is to be capable to design and deliver Infrastructure Master planning especially where we are making significant investment into the existing infrastructure.

Total Quantity or Scope

The maintenance backlog is currently listed by task (See Appendix D in the tender documents). A critical activity is to initially develop the list into design packages that are appropriate to be delivered on site. For example, multiple tasks in a single building might be appropriate to be delivered as a single design package that is delivered across several phases. Or tasks might remain as single activities. An in-depth understanding the of the task list, site and priorities is required to allow for development and delivery of the design and construction packages. We propose a ‘Discovery Phase’ to develop this understanding We are looking to contract with specialist supplier who has Technical, Design, Programming and Project Management capability to deliver the following services to support the implementation of the backlog. •Programme Management Office •Project Management •Contract Procurement and Contract Administration •Cost Management •Electrical Design •Civil Design Other services that may be required, and can also be provided by the supplier include: •Architecture, and Infrastructure Master planning – for example, if new substations are required. •Landscape and Ecology – to support with any planning applications should they be required. •Fire Engineering – If permanent or temporary changes are required to the fire strategy because of the works. These works are across a complexed portfolio of buildings including laboratories, workshops, offices, support facilities, assembly halls etc. This appointment will be up to a 4-year period, On a 2+1+1 Term. Over the next 4 years, we have been granted funding to address the maintenance backlog which, is circa £2-3 million pa. The core requirement of the Discovery Phase is estimated of up to £100,000.00 GBP ex VAT. Any work via this Contract beyond the core requirement shall be a ‘call-off’, meaning that there is no guaranteed level of spend beyond the core requirement. Once a Contract is established with a preferred Bidder orders shall be made when UKRI identify the need UKRI shall request a quote from the supplier. If UKRI wish to proceed, a PO will be issued for the defined project/requirement. Multiple Orders may be issued throughout the Contract duration and up to the maximum Contract value. The anticipated fee for these works across the full potential 4-year terms is £950,000.00

Renewal Options

The option of extending the contract to a 3rd and 4th year, released indivdually.

CPV Codes

• 71244000 - Calculation of costs, monitoring of costs

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are not available.
• Award on basis of price and quality.

Other Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Calculation-of-costs%2C-monitoring-of-costs./9T5BY2YBUU" target="_blank">https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Calculation-of-costs%2C-monitoring-of-costs./9T5BY2YBUU To respond to this opportunity, please click here: <a href="https://ukri.delta-esourcing.com/respond/9T5BY2YBUU" target="_blank">https://ukri.delta-esourcing.com/respond/9T5BY2YBUU GO Reference: GO-2023925-PRO-24043021