Man-Guarding and Patrol Security - Stirlingshire

Concepts

• public security
• edinburgh

Location

Edinburgh

Description

Historic Environment Scotland have a requirement for man guarding at Stirling Castle and Security Patrols at various sites within the Stirlingshire area, including keyholding and responding to fire and intruder alarms.

Total Quantity or Scope

Historic Environment Scotland have a requirement for man guarding at Stirling Castle and Security Patrols at various sites within the Stirlingshire area, including key-holding and responding to fire and intruder alarms. The current sites are listed below, however HES reserves the right to add or remove sites as required during the contract period. - Stirling Castle - Mar's Wark - Argyll's Lodging - The Engine Shed - Skills centre - Central Stores - Clan & Craft Shop (Whitehouse) The following properties must be visited once a night between 7pm and 1am at variable times – - Mar’s Wark - Argyll’s Lodging - The Engine Shed - Central Stores The successful Service Provider will supply a time logging system at their own expense and the security guard will be required to log every site visit. The positioning of any devices on site will be agreed on site with Historic Environment Scotland. During these visits the guards will ensure that all doors, windows & gates are locked fast that there are no signs of intruders or that any vandalism has taken place. Minor items of damage must be reported to Historic Environment Scotland by 9am the following morning followed by an email detailing the damage. Contact details will be provided upon award of the contract. Serious damage or any intrusion must be reported immediately to the Police and then to the Historic Environment Scotland on Call Officer. A report must be provided to Historic Environment Scotland by email or another electronic format. Contact details will be provided upon award of the contract. Keys will be provided to allow guards to gain access to storage areas. The successful service provider will be responsible for their safe keeping. Any cost incurred by having to replace lost keys will be charged back to the Service Provider, where the Service Provider was responsible. Under no circumstances shall there be unauthorised cutting of any keys provided. As part of existing security measures, and in order to maximise safety within its estate, Historic Environment Scotland require a Manned Guarding Service at Stirling Castle. The Security Guard hours for Stirling Castle is for 2 guards overnight and to arrive 30 minutes before closing. The requirement is for 365 days a year. 24-hour cover Christmas Day and Boxing Day and until 11am on New Year’s Day. The guards will be required to patrol the Castle every 60 mins throughout the night. The successful Service Provider will supply a time logging system at their own expense and the security guard will be required to log every visit to specified areas within the Castle. The positioning of any devices on site will be agreed on site with HES. A detailed monthly report must be provided from the successful Service Provider giving times of all visits carried out for each property and a summary of all reported incidents with photographic attachments. This must be submitted with the monthly invoice. No payment will be made until the report is received, which must be sent in electronic format.

Renewal Options

Once the initial 2 years are up, there is an option to extend the contract by a further 2 years to be reviewed annually.

Award Criteria

CPV Codes

• 75241000 - Public security services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Award on basis of price.

Other Information

Please note HES will not sign up to supplier's T&Cs. If there are any concerns around HES's T&Cs these should be brought up in your tender response. We cannot negotiate at point of award. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=746250. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: HES encourages suppliers to think about any community benefits that could be brought to the contract. This could be in the form of work placements or apprenticeships. (SC Ref:746250) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=746250