Grass and Artificial Sports Surfaces Maintenance Services

Concepts

• horticultural services
• coleraine
• grounds maintenance
• seeding services
• sports fields

Location

Ulster University campuses in Northern Ireland at Coleraine, Derry ~ Londonderry and Jordanstown Sports Village (JSV)

Description

Grass and Artificial Sports Surfaces Maintenance Services

Total Quantity or Scope

Ulster University intends to commence a procurement exercise for Grass and Artificial Sports Surfaces Maintenance Services later this year. The Services will include maintenance on a wide range of sports surfaces, including although not exclusively: • Natural grass. • Hybrid grass (fibre reinforced natural grass). • 2G Artificial turf. • 3G Artificial turf. • Water Based Artificial turf. • Artificial turf Cricket wickets. • Synthetic Athletic tracks. It is anticipated that lots may not apply and the University may award a single contract to an Economic Operator. The University welcomes tender submissions from service providers who wish to work together as a consortium, however, consortium members may not be part of more than one consortium. The indicative timetable for the main stages of the procurement process is anticipated to be as follows: • Invitation to Tender (ITT) - December 2023 • Contract Award - March 2024 • Services Commencement - April 2024 The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with the procurement and development of a specification for Grass and Artificial Sports Surfaces Maintenance. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice is published.

CPV Codes

• 77300000 - Horticultural services
• 77314000 - Grounds maintenance services
• 77315000 - Seeding services
• 77320000 - Sports fields maintenance services

Indicators

Other Information

The anticipated contract period shall be for an initial 4-year contract period with the option to extend for any periods up to and including 48 months. The estimated total value stated above in Section II.1.5 above includes the initial 4 year contract period and the option to extend the contract for any periods up to and including 48 months. Please note that the Request for Information (RFI) questionnaire for this opportunity will be accessible on the eSourcing NI platform. This RFI questionnaire also contains further information on the opportunity which can be accessed on the following portal website: https://e- sourcingni.bravosolution.co.uk/web/login.shtml. This RFI questionnaire should be completed by interested providers and submitted via eSourcing NI as directed no later than 27 October 2023. The information contained within this notice may be subject to change within the final Contract Notice published in relation to this opportunity. The University will, once the Contract Notice and procurement documents have been published, welcome interest from all capable potential service providers. However, interested parties are advised that they must ultimately satisfy the minimum requirements of the initial selection criteria that will be set out in the procurement documents, in order to be considered for shortlisting to proceed to the next stage, Invitation to Tender (ITT) award criteria of the procurement process.