YPO - 001197 Freight Forwarding Sevices

Concepts

• freight transport agency
• wakefield
• sea freight services
• freight forwarding services
• occasionally air freight, rail and road freight services
• sevices
• freight
• forwarder
• forwarding
• transport agency

Location

Wakefield

Description

YPO are looking for a provider to be appointed onto a Contract for the provision of Freight Forwarding Services. The Contract is designed to meet the needs of YPO and any of YPO’s wholly owned associated or subsidiary companies.

Total Quantity or Scope

YPO are looking for a freight forwarder who can provide predominantly sea freight services and occasionally air freight, rail and road freight services from a variety of ports and locations globally to deliver and coordinate delivery of the containers to a warehouse of YPO’s choosing. 85% of YPO’s total supply base is domestic, while remaining 15% is based in Far East, including ad-hoc EU suppliers. The products to be moved are not classified as dangerous goods. They are mainly school supply type items. This can include (but not exclusively); pens, pencils, paper, early years, sport and curriculum items. The core purpose of the freight forwarder would be to ensure that delays to shipments during import (and any associated storage or processing costs levied by the commercial carriers) are kept to an absolute minimum by ensuring import paperwork is complete and correct, the correct commodity codes are applied on the commercial invoice, that tariffs and VAT are correctly allocated, providing customs clearance services, liaising with carriers at UK border control points etc.

Renewal Options

There is a possibility that this contract will be renewed after 6.5 years from the commencement date. The Contract will cover the period from 4th January 2024 to 3rd January 2027 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of May 2020 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 4th January 2024 to 3rd January 2031 (subject to an annual review, incorporating price negotiations and KPI performance).

Award Criteria

CPV Codes

• 63521000 - Freight transport agency services
• 63520000 - Transport agency services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Performance considerations apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).