Rostering And Availability Software As A Service, And Solution Implementation

Concepts

• cambuslang
• scheduling and productivity
• personnel services
• software development
• administration software
• scheduling software
• software package
• systems software
• software
• a unified rostering system

Location

Throughout Scotland

Description

Rostering Systems Software As A Service

Total Quantity or Scope

The Scottish Fire & Rescue Service requires a unified rostering system for its 8,250 employees (3700 Wholetime, 3700 Retained/Volunteer and 850 Support), who work a multitude of duty patterns. Both Software as a Service and Implementation of the contracted solution will form the subject of this contract.

Renewal Options

The contracting authority may at its sole discretion extend the contract for up to three periods of up to 12 months each. The initial period of the contract shall be 84 months (seven years) unless terminated prior to that time in accordance with the terms of the contract; and the maximum period of the contract if extended will be 120 months. The contracting authority shall have in its sole discretion the freedom to add related services to the original award

Award Criteria

CPV Codes

• 72212330 - Scheduling and productivity software development services
• 79630000 - Personnel services except placement and supply services
• 35123300 - Timekeeping system
• 35125200 - Time control system or working time recorder
• 31711300 - Electronic timekeeping systems
• 48219300 - Administration software package
• 72212332 - Scheduling software development services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

An upper affordability level over the life of the contract including implementation and extension costs has been stated in this notice as required. This total can be divided into implementation costs at GBP 250,000, and service costs of GBP 3,600,000 over the full ten-year potential lifecycle of the contact to be awarded. The Contracting Authority's current annual costs are in the region of GBP 170000. The Contracting Authority is required to make significant savings over the next four years and this project is expected to contribute, having had industry responses during pre-market engagement that this should be achievable. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=747230. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Tenderers are to describe in detail how they will directly support the Contracting Authority in delivering community benefits in a way which will meet the requirements of the Procurement Reform (Scotland) Act 2014 as follows: “Sustainable Procurement Duty For the purposes of the Act, it is the duty of a contracting authority- (a) before carrying out a regulated procurement, to consider how in conducting the procurement process it can- (i) improve the economic, social and environmental wellbeing of the authority’s area, (ii) facilitate the involvement of small and medium enterprises, third sector bodies and supported businesses in the process, and (iii) promote innovation, and (b) in carrying out the procurement, to act with a view to securing such improvements identified as a result of paragraph (a)(i). Community Benefit Requirement For the purposes of the Act, a community benefit requirement is a contractual requirement imposed by a contracting authority relating to- (i) training and recruitment, or (ii) the availability of sub-contracting opportunities, or (b) which is otherwise intended to improve the economic, social or environmental wellbeing of the authority’s area in a way additional to the main purpose of the contract in which the requirement is included.” Specifically, the programme of work must include, but not be limited to the following elements: Demonstration of their commitment to progressing towards adopting the five Fair Work First criteria for workers (including any agency or sub-contractor workers) engaged in the delivery of this contract. Answers should include, but not be limited to current and planned actions that show how they will embed these practices during the lifetime of this contract, tangible and measurable examples and should also describe how they will report on, and demonstrate progress, to the contracting authority during the lifetime of the contract (SC Ref:747230)