LB Hillingdon - The Provision of Environmental Specialist Cleaning Services
A Tender Notice
by LONDON BOROUGH OF HILLINGDON
- Source
- Find a Tender
- Type
- Contract (Services)
- Duration
- 4 year
- Value
- £2M
- Sector
- FACILITY
- Published
- 30 Oct 2023
- Delivery
- To 22 Nov 2027 (est.)
- Deadline
- 22 Nov 2023 13:00
Concepts
Location
Hillingdon
3 buyers
- London Borough of Hillingdon Hillingdon
Description
The London Borough of Hillingdon is inviting tenders from suitably qualified and experienced supplier(s) in relation to entering into an agreement to provide an environmental specialist cleaning services across a number of Lots as detailed below Lot A - Emptying & Cleaning of Dog Fouling Bins Lot B - Collection and Disposal of Clinical /Offensive Waste Lot C - Cleaning of Open Access Public Toilets Lot D - Collection of Dead animals Lot E - Asbestos Removal Lot F - Street Scene Enforcement Team Lot G - Combination of all Lots Tenderers can choose to bid for some, all or none of the Lots. There is no limit as to how many Lots a Tenderer can bid for. Hillingdon reserves the right to award a single Lot, a combination of Lots or all Lots under Lot G, whichever demonstrates the most advantageous tender. In the event of a supplier failure, a supplier in one Lot may have its contract scope extended to include the Lot in which the failure occurred. For Lots A to F, the Quality evaluation will account for 50% of the total score, with the Price evaluation accounting for the remaining 50% of the total score. The London borough of Hillingdon recognises that it may be more convenient for the borough to deliver all Lots under one contract and therefore for Lot G, the quality score will account for 60% of the total score will the price score accounting for the remaining 40% of the total score. After evaluation, the London Borough of Hillingdon will use the overall weighting to determine whether the Lots will be awarded to individual suppliers or to one overall supplier under Lot G. If you are bidding for Lot G, but are also able to provide services for individual lots, please ensure that you also bid for each individual Lot using the price that would be applied if all Lots are not awarded to one supplier. The contract term will be for an initial two years with the option to extend for a further two years. The total estimated contract value ( including the 2 year extension period is c.£1.5m Under each of the Lots, the total esimated contract value is based on the initial two years and including the two year extension option. TUPE regulations will apply under this contract. The Council will provide bidders with information in regard to any of the incumbent Contractors or existing Council staff that may be subject to TUPE (Transfer of Undertakings (Protection of Employment) Regulations) under this contract.
Lot Division
| 1 |
The London Borough of Hillingdon provides circa 700 dog fouling bins in its parks and open spaces and on the highways, throughout the borough, which require emptying and cleaning each week. All the dog fouling bins are; (a) required to be emptied over 2 consecutive days each week. (b) not to be emptied and cleaned on a weekend. The schedule of emptying and cleaning of the dog fouling bins will be a pre-determined schedule provided to the supplier, prior to contract commencement, by the London Borough of Hillingdon Representative. |
| 2 |
The London Borough of Hillingdon currently has circa 70 residential properties that require clinical/offensive waste to be collected from and disposed of accordingly. No guarantee is given to the number of properties requiring collection or to the number of bags collected at each therefore may increase or decrease. The supplier shall be expected to collect and dispose of the following; (a) Drugs or other pharmaceutical products (b) Swabs or dressings (c) Incontinence pads/wipes (d) Used medical products i.e., dialysis tubing. |
| 3 |
The London Borough of Hillingdon has 11 public toilets that require cleaning once per day along with low level maintenance. The supplier shall be expected to clean and carry out low level maintenance at the end of each day; (a) 7 days a week including bank holidays with the exception of Christmas Day and Easter Sunday (b) After locking each public toilet at 6pm. |
| 4 |
The supplier shall be expected to remove, transport and dispose of dead animal carcasses from Harlington Road Depot; London Borough of Hillingdon Harlington Road Depot 128 Harlington Road Hillingdon Middlesex UB8 3EU The dead animal carcasses will be stored in a freezer, in a frozen state and un-bagged, at the Harlington Road Depot until removal. 1.3The supplier will be responsible for loading the carcasses from the freezer for onward transportation. |
| 5 |
The London Borough of Hillingdon currently requires a service for the safe removal of asbestos that has been reported as fly tipped waste and or requires collection from residential properties from within the borough. The supplier shall be expected to safely remove the reported asbestos and arrange for the disposal via a licensed facility. The vehicles used in the removal of asbestos shall be of a standard suitable to transport asbestos safely and securely to the licensed facility. The supplier shall ensure its employees who are tasked with the removal of asbestos shall be adequately trained i.e., ADR trained. |
| 6 |
The London Borough of Hillingdon wishes to engage the services of a supplier who has the necessary expertise, equipment and staff to collect and process waste materials from land in the open air (“the service”) in full compliance with current statutory regulations and good practice for waste management and customer service. The service is required when the recipient of the statutory notice does not comply, and the London Borough of Hillingdon undertakes the work (“works in default”) and re charges the notice recipient. At present, circa 25% of statutory notices served require works in default. Requirements The supplier shall clear, collect waste materials from commercial and private dwellings within the London Borough of Hillingdon as and when works in default is required. The addresses of the premises will be notified to the supplier in advance, via email by the London Borough of Hillingdon. |
| 7 |
The London Borough of Hillingdon is inviting tenders from suitably qualified and experienced supplier(s) in relation to entering into an agreement to provide an environmental specialist cleaning services under Lot G - Combination of all Lots |
Renewal Options
The proposed contract will be for a period of two (2) years with an option to extend for a further two (2) years , subject to the requirements of the service and the satisfactory performance of the supplier. The proposed contract will be for a period of two (2) years with an option to extend for a further two (2) years , subject to the requirements of the service and the satisfactory performance of the supplier.
CPV Codes
- 90910000 - Cleaning services
- 39224340 - Bins
- 90524200 - Clinical-waste disposal services
- 90650000 - Asbestos removal services
- 39831600 - Toilet cleaners
- 37413210 - Animal calls
- 90524100 - Clinical-waste collection services
Indicators
- Restrictions apply to the lot award allocation.
- Bids should cover one or more lots.
- Bids should cover the whole contract.
- This is a recurring contract.
- Options are available.
- Renewals are available.
- Performance considerations apply.
- Professional qualifications are sought.
- Award on basis of price and quality.
Other Information
Please refer to the tender portal, www.capitalesourcing.com for the tender pack documentation. The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and / or abandon this procurement exercise at any time and / or award a contract for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and / or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants / tenderers risk.
Reference
- FTS 031919-2023