Domiciliary Care Services Dynamic Purchasing System

Concepts

• social work
• portsmouth
• domiciliary care services dynamic purchasing system
• system
• care
• domiciliary
• community-based
• per

Location

PORTSMOUTH

Description

Portsmouth City Council is inviting requests to participate from qualified suppliers to be admitted to a dynamic purchasing system (DPS) to provide domiciliary care services, mainly in Portsmouth but occasionally in the surrounding area. The nature of support required will be individualised and will be aimed at maintaining a person in a reasonable state of health, hygiene and safety in their own home. support packages will vary in size based on the individual needs and may range from minimal support up to highly specialised and complex needs.

Ammendments to Previous Notice

Award Detail

CPV Codes

• 85312000 - Social work services without accommodation
• 85300000 - Social work and related services

Indicators

• Contract modified due to unforeseen circumstances.

Legal Justification

The reason that the Contracting Authority has chosen to close the pseudo DPS is due to several operational challenges. Since the DPS was established on 1st February 2020, the number of providers on the DPS has substantially increased and now far exceeds demand. As a result, this is destabilising the market as existing providers are winning less call-off contracts threatening their business models as well as creating a risk to the Contracting Authority. Presently, the Contracting Authority do not foresee a need to re-open the DPS during the initial 5-year term of the DPS, which is due to end on the 31st January 2025. Following the DPS closure, the contracting authority will regularly review data around supply and demand or where there are significant market changes. This information will be used to inform any decision to re-open the DPS or establish a new alternative contracting mechanism in advance of the expiry.

Other Information

The DPS will feature a tiering system in which suppliers can either accept the council's standard hourly rates or submit their own rates. Packages will be awarded preferentially to suppliers who accept the council's rates. The DPS will start on 1 February 2020. The DPS will operate with three tiers. Suppliers who agree to accept standard PCC hourly rates will be on tier 1 of the DPS, whilst suppliers who wish to charge a higher rate will be on tier 2 of the DPS. A supplier can be either on tier 1 or tier 2 but not both at any one time. Suppliers may move between tier 1 and tier 2 at any time (although to reduce the administrative burden, moves may not be more frequent than annually). Tier 3 will be reserved for the awarding of complex cases where suppliers will submit costed proposals for individual packages of care. All suppliers may also be on tier 3. Suppliers on tier 1 are not bound to offer standard Portsmouth City Council hourly rates for packages of care offered via tier 3. This procurement is for the establishment of a dynamic purchasing system. The initial duration will be 5 years, but it is anticipated that this will be extended by further periods of no less than 1 year for as long as there is a need for the DPS to deliver domiciliary care. This may be extended indefinitely.