Provision of Property Management and Tenancy Management Services

Concepts

• residential property
• abingdon
• property management
• maintenance services
• housing services
• electrical services
• housing management contract
• tenancy management services
• housing management and maintenance services
• a short term housing management and maintenance contract

Location

Oxfordshire

Description

The council will enter into a short term housing management and maintenance contract (term ending on 31st March 2025) with SOHA Housing Limited under which SOHA will provide day to day tenancy management, reactive repairs and associated compliance works to a portfolio of up to 66 properties. To include 24 hour emergency [repair] services 365 days per year

Total Quantity or Scope

The council will enter into this short term agreement with the Secretary of State for Defence to lease up to 48 vacant service families homes in order to house certain refugees from Afghanistan (those who have a connection to the UK armed forces). There is an urgency due to a UK government deadline to move these people from hotels to self contained accommodation. The council intends to acquire up to 18 homes with Local Authority Housing Funding to house other categories of refugees. SOHA Housing Limited will under the short term (approx 18 months) housing management contract (term ending 31 March 2025) provide housing management and maintenance services to the homes set out above. The council had engaged in soft market testing with little interest from the market. The council intends to procure a housing manager at the end of this term.

Award Detail

Award Criteria

CPV Codes

• 70210000 - Residential property renting or leasing services
• 31625100 - Fire-detection systems
• 33196200 - Devices for the disabled
• 38431200 - Smoke-detection apparatus
• 45232452 - Drainage works
• 45261910 - Roof repair
• 45262210 - Foundation work
• 45313000 - Lift and escalator installation work
• 45330000 - Plumbing and sanitary works
• 45331100 - Central-heating installation work
• 45342000 - Erection of fencing
• 45420000 - Joinery and carpentry installation work
• 45441000 - Glazing work
• 50000000 - Repair and maintenance services
• 50531200 - Gas appliance maintenance services
• 70330000 - Property management services of real estate on a fee or contract basis
• 70333000 - Housing services
• 71314100 - Electrical services
• 75123000 - Administrative housing services
• 77314000 - Grounds maintenance services
• 79931000 - Interior decorating services
• 90911100 - Accommodation cleaning services
• 45311000 - Electrical wiring and fitting work

Indicators

• Award on basis of price.

Legal Justification

This housing management and maintenance contract falls outside of the scope of the directive by virtue of Regulation 32(2)(c) [Article 32(2)(a) of the Directive on the grounds of extreme urgency to rehouse households brought about by events unforeseeable by the Council

Other Information

The Service Provider will provide a day-to-day responsive repair service to keep the structure and exterior of all properties and common areas in good order: providing 24 Hours a day, seven days a week, 365 including all public and bank holidays call centre function. Ensuring all properties are fully compliant with all appropriate legislation.