Student Accommodation Services

Concepts

• short-stay furnished accommodation
• norwich
• letting services
• accommodation services
• student safety
• effected students
• alternative accommodation
• students
• st.crispins operations limited/yugo student
• all effected campus accommodation buildings

Location

NORWICH

Description

In response to the recent change in guidance regarding the structural integrity of Reinforced Autoclaved Aerated Concrete (RAAC), as provided by Government and the Department for Education (DFE), the University of East Anglia (UEA) has taken appropriate measures by closing all effected campus accommodation buildings, to ensure student safety and welfare. As a result, the UEA has mitigated this situation by sourcing alternative accommodation for effected students, for the duration of the 2023/2024 academic year. Due to a restrictive timescale of 10 days between notification of a change in guidance on 08/09/2023 and the arrival of students to the University campus on 18/09/2023, a contract has been awarded to St.Crispins Operations Limited/YUGO Student (UK) Limited, based within reasonable distance from the university campus, for the lease of up to x 175 rooms, under Regulation 32 (2) (C).

Total Quantity or Scope

A contract has been awarded to St.Crispins Operations Limited/YUGO Student (UK) Limited, based within reasonable distance from the university campus, for the lease of up to x 175 rooms, under Regulation 32 (2) (C).

Award Detail

Renewal Options

Extension period is yet to be determined, pending the ongoing investigfation to idetify the overall impact of RAAC to the accommodation building, situated on the University campus. Indicative remedial work is estimated to take up to 5 years.

Award Criteria

CPV Codes

• 55250000 - Letting services of short-stay furnished accommodation
• 98341000 - Accommodation services

Indicators

• Options are available.
• Award on basis of price.

Legal Justification

As a result of the limited timeframe surrounding the circumstances of the situation and implementation of services so close to the start of the new academic year , it is understandable in this instance alone,that the procurement activity will deviate from an appropriate procurement process. Therefore the award of contract is aligned/compliant with: Public Contract Regualtion(2015)- 32(1), (2)(b) 32.-(1) In the specific cases and circumstances laid down in this regulation, contracting authorities may award public contracts by a negotiated procedure without prior publication. (2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:- (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:- (ii)competition is absent for technical reasons (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement PPN 01/21 Procurement in an Emergency- February 2021, Page 6- Direct award due to absence of competition or protection of exclusive rights