TC1182 - Provision and maintenance of the Council Chamber AV Solution

Concepts

• information technology
• manchester
• the council chamber av solution
• the council chamber
• chamber
• video conferencing
• equipment
• sound and video recording
• audio-visual equipment
• reproducing apparatus

Location

Manchester

Description

The technical scope of work requires the: • Upgrade of the Central Control Unit and Microphone System • Upgrade of Projectors • Upgrade of a 55” foldback monitor (viewing station for top table) • Upgrade of the Camera System • Upgrade of the signal path for video and audio • Integration with existing hardware • Provision of hybrid meeting capability The Council requires the replacement AV equipment to be installed, configured and tested within the Council Chamber during August 2024.

Total Quantity or Scope

Further details are set out in the procurement documents.

Renewal Options

Extension available for up to 2 years.

Award Criteria

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 32232000 - Video-conferencing equipment
• 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus
• 32321200 - Audio-visual equipment
• 32340000 - Microphones and loudspeakers

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price.

Other Information

The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on Monday, 22nd January 2024 as referred to in IV.2.2. The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on Monday, w22nd January 2024 as referred to in IV.2.2. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation. The contracts will be for 2 years, expected to commence 1st April 2024 with option to extend for up to an additional 2 year(s). The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project. The Council reserves the right not to award the contract/framework, as a result of this Contract Notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed contract. All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.