E-Rostering System for Care Homes

Concepts

• health and social work
• winchester
• information systems
• care homes
• e-rostering system
• existing e-rostering system
• care home
• care units
• care directorate
• hcc care

Location

Care Homes in Hampshire owned and / or operated by Hampshire County Council, including new Care Homes built within the term of the contract and the removal of Care Homes as they become decommissioned and replaced with new facilities

Description

E Rostering System for Care Homes within Hampshire. Hampshire County Council Adults Health and Care Directorate is currently seeking the views of the market for an upcoming tender for the supply of an E-Rostering (Work Scheduling) System / Application for its Care Homes within Hampshire and or operated by Hampshire County Council. HCC Care is formed of 7 areas within Hampshire County Council, Older Adults; Nursing, Residential, Younger Adults; Respite, Residential, Crisis & Day opportunities. Total of 37 Services. 15 of which are already using existing E-Rostering system. The aim is to get all 37 units using the same system to ensure we have clear and concise data across the whole portfolio. Therefore the expectation is that 1550 allocated licences will be required rising and flexing to 2000 during the course of the contract to allow for further engagement and flexibility as the Care Homes increase and decrease. Our current system is due four renewal and we are looking to source a new provider that will cover our requirements for time, attendances and rosters. As part of Hampshire County Council's strategic vision for e-services, all departments looking to adopt / introduce electronic systems such as Rostering / Work Scheduling to enhance efficient delivery are encouraged to review existing procured e-services for suitability and utilise where applicable.

Total Quantity or Scope

E-Rostering System for Care Units within Hampshire. Hampshire County Council have been managing and operating Care Homes for a number of years, and are in need of a Rostering Work Scheduling System to assist with the efficient operation of the Care Homes via the rostering of support staff. The Council intends to appoint a single supplier to provide this rostering system across Hampshire under a single contract. The Council is proposing an initial contract term of 2 years, with optional extension periods of up to 2 years at a time to a maximum of 10 years. The Council intends to have a contract in place by early April 2024, via a successful user acceptance testing process and then an initial Pilot Scheme at one Care Home within Hampshire and then the requirement to roll out the system to other care homes by the middle of November-2024.

Renewal Options

The Council is proposing an initial contract term of 2 years (24 Months), with optional extension periods of up to 2 years at a time to a maximum of 10 years.

CPV Codes

• 85000000 - Health and social work services
• 48000000 - Software package and information systems
• 72000000 - IT services: consulting, software development, Internet and support

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Performance considerations apply.
• Professional qualifications are sought.
• Award on basis of price and quality.

Other Information

Interested suppliers should update their details on In-Tend or register on In-Tend if not already registered by using the following link: https://in-tendhost.co.uk/hampshire Registration is free and only takes 10 minutes and guidance is provided on the website. We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on 'Information for Suppliers' at the top of the In-Tend home page. If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and click on the 'Register' tab - registration is free. Logging into In-Tend (once registered) - To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - 'E-Rostering System for Care Units' or search via the project reference 'AS20997'. - Selecting 'View Details' on the relevant opportunity. - Clicking the 'Express Interest' tab. - Following the on-screen instructions. Receiving Notification Emails - To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list. Opting in and out: Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.