Provision of an Integrated Student Admissions Solution

Concepts

• inverness
• customer relation management
• admissions staff processes
• future admissions office improvements
• integrated student admissions solution
• admissions
• student
• integrated
• integration
• software development

Location

Inverness

Description

The University of the Highlands and Islands have a requirement for the Provision of an Integrated Student Admissions Solution for all Academic Partners of the University of the Highlands and Islands. It should be noted that this requirement is being procured by the University of the Highlands and Islands, on behalf of all UHI Academic Partners.

Total Quantity or Scope

The University of the Highlands and Islands, on behalf of the UHI Academic Partnership, have a requirement for a Contractor to enhance the Tribal SITS: Vision system, which has been implemented at the University. It is proposed that this development is split into two Phases. Phase One involves: - development of online application form template - development of applicant portal template - development of online application form for direct applications with dual-language capabilities - development of applicant portal: core functionality and integration with admissions staff processes - clearing on the internet - review and enhancement of integration between SITS and Microsoft Dynamics (Stutalk) - planning for future admissions office improvements Phase Two involves: - Improved automation within admissions staff processes and functionality - Improved admissions data maintenance tools - Shopping Cart for CPD Courses selection and payment - Applicant Portal Enhanced Features and Additional Processes - Early Life Support and fine tuning - Annual Cycle Rollover This contract was the subject to a VEAT notice dispatched on 11 December 2023 informing interested parties of the intention to enter into contract.

Award Detail

Renewal Options

The scope of work in Phase One and Phase Two (if extension applied), may be subject to change (within stated budget for each Phase). It is proposed that the cost of Phase One shall be roughly 170,000 GBP (excluding VAT), whilst for Phase Two, it is proposed that the cost shall be roughly 180,000 GBP (excluding VAT).

Award Criteria

CPV Codes

• 72212445 - Customer Relation Management software development services
• 72000000 - IT services: consulting, software development, Internet and support
• 72212517 - IT software development services
• 73220000 - Development consultancy services

Indicators

• Options are available.
• Award on basis of price.

Legal Justification

The University previously undertook a tender exercise for the Provision of an Integrated Student Admissions System, in July 2023. However, this tender exercise was cancelled (one submission exceeded the budget, whilst another submission, within budget, was deemed to be unsuitable). Thereafter, the University explored the use of a Framework Agreement to purchase a module which could be added to the University’s Student Records System. After a demonstration and discussion, the quoted cost exceeded the budget of the University.

Other Information

With regard to Phase One, the contract shall commence on 08 January 2024 and expire on 30 September 2024. The Authority reserves the right to extend the contract, in respect of Phase Two and/or early-life support. The extension shall commence on 01 October 2024 and expire on 30 September 2026. (SC Ref:753515)