Conservation Services Contract

Concepts

• cultural services
• edinburgh
• proposed conservation methodology
• object conservation services
• any recommended interventive conservation
• conservation services contract
• the service provider
• the service provider’s own premises
• conservation
• library, archives, museums

Location

Edinburgh

Description

HES requires the Service Provider to provide object conservation services to the contract standard. Services will include the provision of advice and guidance (oral and written), condition assessment reports with proposals for any recommended interventive conservation. Client consent to the latter should never be assumed and must always be sought before work commences. All proposals/project outlines must include clear method statements as well as costs and timescales. The specific nature and extent of work requested will be assessed by the Service Provider and set out in writing in an assessment report. This report will outline the proposed project detailing the work, proposed conservation methodology and giving an estimate of time for completion (in chargeable hours) and a completion date. Work under this contract will take place on the Service Provider’s own premises; on premises and at sites under the full management control of HES and, with appropriate agreements, at third party locations.

Renewal Options

After the initial 2 year period there will be an option to extend for up to a further 24 months, reviewed annually.

CPV Codes

• 92500000 - Library, archives, museums and other cultural services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Staff qualifications are relevant.
• Award on basis of price and quality.

Other Information

Bidders must ensure all documents are submitted before the deadline as we cannot accept late submissions, unless written evidence can be provided of an issue with the PCS portal. Bidders should also in their response clearly set out any issues they have with the HES terms and conditions - document 5, as we cannot negotiate at contract award or post contract award. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=754495. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Bidders are expected to put forward suitable community benefits they will provide during the contract period, some examples include employing local people, work placements, apprenticeships, or helping the local community in other ways. (SC Ref:754495) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=754495