Dynamic Purchasing Vehicle for the Provision of Space4all Youth Spaces Programme on Behalf of the London Borough of Waltham Forest

Concepts

• youth education
• walthamstow
• youth spaces programme
• space4all youth spaces programme
• exciting and interesting youth space activities
• waltham forest
• spaces
• forest
• youth
• space4all

Location

Walthamstow

Description

The Council of the London Borough of Waltham Forest (“the Authority”) is seeking Tenders from suitably experienced and qualified organisations for the Dynamic Purchasing Vehicle for the Provision of Space4All Youth Spaces Programme on behalf of the London Borough of Waltham Forest (“the DPV”). The Dynamic Purchasing Vehicle shall commence on 1st April 2024 and, shall continue up to and including 31st March 2025. There will be a provision to extend the DPV by a further twelve (12) months to 31st March 2026. The Authority is seeking to appoint multiple providers who can deliver good quality, safe, efficient and enjoyable Youth Space activities. The Youth Spaces Programme aims to offer a variety of exciting and interesting Youth Space activities including, sports, creative and performing arts, and environmental activities.

Total Quantity or Scope

The Dynamic Purchasing Vehicle (DPV) shall commence on 1st April 2024 and, shall continue up to and including 31st March 2025. There will be a provision to extend the DPV by a further twelve (12) months to 31st March 2026. … Organisations shall be experienced in providing similar services and shall also be required, as part of their Tender, to complete a Selection Questionnaire containing information about their economic and financial standing, technical capability and other general information. This information will be assessed to establish that the organisation is financially viable and technically capable of undertaking a service of the nature covered by the DPV. Also, as a pre-condition to their Tenders being evaluated, organisations will have to satisfy the mandatory and discretionary grounds for exclusion contained in the Selection Questionnaire. The Authority carries out financial appraisals of all organisations that Tender for the Authority’s contracts to ensure that such organisations satisfy the Authority’s minimum standards of economic and financial standing. In this instance the Authority has set the following financial threshold for the Contract: For organisations with an annual turnover of £25,000 or less a statement of cashflow forecast for the current year will be required. In addition, a letter will need to be provided from the bank outlining the current cash and credit position of the organisation. All organisations with an annual turnover above £25,000 will be financially assessed as described in Appendix 3: SQ Explanatory Document that forms part of the Invitation to Tender documentation. The Authority retains discretion to exclude any organisation that fails to meet this standard. Subject to satisfying the requirements of the Selection Questionnaire, appointment to the DPV shall be based on the most economically advantageous Tenders received from those organisations that submit a Tender. Such Tenders shall be evaluated in accordance with the following Evaluation Criteria: - • Quality 100% A full breakdown of the Evaluation Criteria is contained in the Tender Documents. Award of Call-Off Contracts: Organisations are advised that whilst it is the intention of the Authority to utilise the DPV as the primary source of services, the Authority reserves the right to obtain the service from alternative sources should this represent best value. Further, appointment of an organisation to the DPV on does not guarantee any minimum level of income for the organisation or that the organisation will be awarded any Call-Off Contract during the DPV Period. All Call-Off Contracts shall be awarded in accordance with the procedures detailed in the Tender Documents the Specification and the Conditions of Contract. Organisations shall be aware that any Call-Off Contract awarded prior to the expiration of the DPV may continue beyond the expiration of the DPV Period. In such circumstances the organisation will be bound by the terms of the DPV and the Call-Off Contract, including but not limited to with regard to the price for the Call-Off Contract, until such time as the Call-Off Contract expires or is terminated by the Authority. As part of the flexibility allowed under the Public Contract Regulations 2015, Regulations 74 to 76 “light touch, the Authority reserves the right to re-open the Dynamic Purchasing Vehicle throughout its duration.

Renewal Options

There will be a provision to extend the DPV by a further twelve (12) months to 31st March 2026.

CPV Codes

• 80310000 - Youth education services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price and quality.