Lakeside - Security Services

Concepts

• security services
• portsmouth
• guard services
• surveillance services
• patrol services
• lakeside north harbour
• service commencement
• lakeside north habour
• security guarding services
• lakeside estate

Location

Lakeside North Harbour, Portsmouth, PO6 3EN

Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified and experienced SIA or equivalent accredited suppliers for the provision of security guarding services at Lakeside North Harbour, Portsmouth. The council's target date for award of contract is March 26th, 2024, with service commencement following on May 31st, 2024. The initial contract term will be for 3 years with possibility of extending the term by a further 4 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services. The estimated annual value of the contract is £375,000 based upon current core requirements. The value of the contract for delivery of core requirements may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of requirements from the contract. The Council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 20% of the per annum contract value. The upper value of the contract in respect of core requirements could therefore theoretically increase to £450,000 per annum. The above value estimate does not include for any non-core ad-hoc requirements such as additional support for events, specialist ad-hoc services, etc. No accurate estimate or guarantee in respect of value for non-core ad-hoc services can be provided, but it could equate to an upper additional value of £10,000 per annum. Therefore, the full upper per annum value of the contract could theoretically equate to £460,000 if additions to score services are taken up and a high volume of non-core ad-hoc services is commissioned via the contract. The council is ideally seeking to deliver a saving through this procurement process and avoid any cost increases. Therefore, Council reserves the right to set aside any tender that exceeds £375,000 per annum for delivery of the Council's current core requirements. Tenderers, other than the current incumbent supplier, should also note that tenders will only be accepted where the tenderer can evidence that they have attended a scheduled tour of the site. The Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement timetable is detailed below: Procurement documents available on In-tend - 23.01.2023 Deadline for booking site visit - 05.02.2023 12:00 Site visits and bidders briefing - 06.02.2023 - 10am and 3pm 07.02.2023 - 10am and 3pm Deadline for requests for clarification - 15.02.2023 at 23:59 Tender return deadline - 22.02.2023 at 12:00 Notification letters issued - 14.03.2023 Standstill period starts - 15.03.2024 Standstill period ends - 25.03.2024 at 23:59 Contract award - 26.03.2024

Total Quantity or Scope

Lakeside North Harbour is a premium 130-acre business campus in Portsmouth and recent winner of the South Coast Property Workplace of the year award. Home to a variety of international and local companies, including Babcock, Wiggle, Lead Forensics, Markerstudy, Virgin Media and Handelsbanken: Lakeside North Harbour, offers a flexible working space with a range of office suites from 1,000 to 70,000 sq ft, in an impressive environment and boasting many amenities delivering unrivalled community and wellbeing in the perfect environment. Portsmouth City Council is seeking to appoint a security services supplier to provide services at Lakeside North Habour. The Supplier shall provide a service as required during the operational hours of the site. The Property will be open 365 days a year unless confirmed by the Facilities/Building Manager. The core office occupation hours are 0800 - 1700 Monday - Friday. Security services at Lakeside North Harbour include, but are not limited to: - Security Patrols - Post Room Duties - Loading Bay Management - CCTV monitoring - Key Holding - Alarm Monitoring - Lock and Unlock of Gates / Barriers/ Doors - Entrance Guarding - Car Park Management

Renewal Options

The initial contract term will be for 3 years with possibility of extending the term by a further 4 years in increments to be agreed, subject to the agreement and performance of both parties.

CPV Codes

• 79710000 - Security services
• 79711000 - Alarm-monitoring services
• 79713000 - Guard services
• 79714000 - Surveillance services
• 79715000 - Patrol services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are not available.
• Professional qualifications are sought.
• Award on basis of price and quality.

Other Information

The Council will administrate the procurement process using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home Compulsory site tours will be held at Lakeside North Harbour, Portsmouth, PO6 3EN. There will be four site tours in total. Two site tours will take place on Tuesday 30th January at 10am and 3pm. Two site tours will take place on Wednesday 31st January at 10am and 3pm. Each site tour will last approx. 1.5 hours (including bidders briefing). At the end of each site tour there will be a bidders' briefing, which will also allow tenderers the opportunity to ask any questions they may have. An FAQ document will be issued via clarifications following the completion of all 4 site tours. Tenderers are required to visit the site prior to tender submission, if a tender is received and there is no evidence that the tenderer has attended the sites, the council reserves the right to put the tender aside. It should be noted, that there is no requirement for the incumbent supplier, Mitie, to take participate in a site tour although they are still welcome to attend. Interested suppliers must confirm full names & positions of attendees via InTend Correspondence prior to Monday 29th January 2024 at 12:00. A maximum of 2 attendees are allowed per supplier. When attending the site tours, tenderers will be required to report to reception at Building 1000, 15 minutes prior to tour commencement and state that are here to see Ian Cox, Estate Manager who will lead the tour around the Lakeside site. Due to staff rotas the council and Lakeside estate cannot provide any additional dates for visits to site. The council may not be able to accommodate requests for site visits made after Monday 29th January at 12:00.