National Galleries Scotland Cleaning Contract

Concepts

• cleaning and sanitation
• edinburgh
• cleaning services
• daily cleaning services
• scottish national portrait gallery
• national gallery
• daily cleaning
• carpet cleans
• national galleries scotland cleaning contract
• gallery

Location

Edinburgh

Description

National Galleries Scotland (NGS) are looking to procure a sole Service Provider for the Provision of regular, daily cleaning services across the following sites: - The National Gallery; including the Royal Scottish Academy Building and the Weston Link - Scottish National Portrait Gallery - Scottish National Gallery of Modern Art; two buildings exist on site, Modern One and Modern Two as well as a number of Lodge Houses and portacabins. Additional sites will fall under the contract however; these do not require the frequency of daily cleaning. The contract requirements include but are not limited to: - Daily cleaning services performed before 10am or to an agreed evening cleaning schedule. Areas to be cleaned include office accommodation, kitchens/tea points, toilet areas, circulation corridors and staircases. - A dedicated contract management team including supervisors located at each site named above; National Gallery, Scottish National Portrait Gallery and Gallery of Modern Art. - Janitorial service between 11am – 4pm per site (3 main sites as stated above). Janitorial service hours are extended during peak season. - Additional ad hoc cleaning services booked for events and exhibitions (average 1 event per week). - Periodic deep cleans and carpet cleans. In addition, NGS intend to include a consumables schedule within the Tender Document from which they may order and purchase supplies through the successful Service Provider. Service providers should be aware they are required to provide all equipment and materials required to carry out cleaning services. No element of the contract may be sub-contracted. All staff to be employed under the contract will require a Basic Disclosure check. This includes any temporary/cover staff and is subject to renewal every 2 years. Cleaning staff working within Modern One of the Scottish National Gallery of Modern Art will require Air Cargo Training. This will be provided by NGS. All cleaning substances must be environmentally friendly. The contract will be subject to regular, unannounced internal audit and inspection by NGS. The objectives of this procurement for NGS are to obtain best value for money, comply with European Legislation and arrive at a way of working which is beneficial and transparent for NGS and the Service provider alike. This procurement will be conducted through the use of the Restricted Procedure. The ESPD will be used as a downsizing tool in this procedure. It is the intention to shortlist a maximum of 5 Service Providers however; NGS reserve the right to invite in excess of this number of Service Providers in the event of a tie. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) 2015. The objective criteria for shortlisting candidates is detailed under section III of this Contract Notice.

Ammendments to Previous Notice

Award Detail

CPV Codes

• 90900000 - Cleaning and sanitation services
• 90910000 - Cleaning services

Indicators

• Contract modified due to unforeseen circumstances.

Legal Justification

The pandemic has had an ongoing impact on resources at NGS in addition to a general strain on departmental resources/staffing of the contracting team which has proved difficult for NGS to prepare for their new procurement strategy for the Provision of Soft FM Services. The contract modification in the form of an additional 12-months contract duration will allow NGS the necessary time to procure and mobilise the new contract. The additional site areas included in the modification relate to the opening of the SNG extension to the public during this period. They are an non-substantial addition to the contract.

Other Information

National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders may not be considered by National Galleries Scotland. (SC Ref:748047)