Grounds Maintenance – Provision of Machinery

Concepts

• mowers
• inverness
• lawn, park or sports ground mowers
• grounds maintenance
• substitute machinery
• machinery
• maintenance
• a full maintenance hire basis
• their machinery
• the authority’s grounds maintenance teams

Location

There are 9 principal operational bases plus small local depots. - Caithness, Sutherland, Easter Ross, Mid and West Ross, Skye and Lochalsh, Inverness, Nairn, Badenoch and Strathspey, Lochaber

Description

The Highland Council requires a single Contractor for the provision of pedestrian, small, medium and high output industrial mowers, on a full maintenance hire basis annually from 01 April 2025 until November 2029. This date shall be subject to one or two weeks potentially on either side of this date depending on how the season develops. The basic requirement of this Contract is to have well maintained large commercial mowers available to the Authority’s Grounds Maintenance teams, with minimal interruption to productivity throughout the grass-cutting season. The Contractor shall use their professional expertise and skill to provide and support their Machinery effectively within the Authority, by means of timeous repair of breakdowns, or the rapid deployment of substitute Machinery. The Contractor shall prepare a maintenance programme detailing when maintenance shall be undertaken. The Contractor must be able to provide all of the required 50 machines and be able to service all 9 geographic areas.

Total Quantity or Scope

The Highland Council requires a single Contractor for the provision of pedestrian, small, medium and high output industrial mowers, on a full maintenance hire basis annually from 01 April 2025 until November 2029. This date shall be subject to one or two weeks potentially on either side of this date depending on how the season develops. The basic requirement of this Contract is to have well maintained large commercial mowers available to the Authority’s Grounds Maintenance teams, with minimal interruption to productivity throughout the grass-cutting season. The Contractor shall use their professional expertise and skill to provide and support their Machinery effectively within the Authority, by means of timeous repair of breakdowns, or the rapid deployment of substitute Machinery. The Contractor shall prepare a maintenance programme detailing when maintenance shall be undertaken.

Award Criteria

CPV Codes

• 16310000 - Mowers
• 16311000 - Lawnmowers
• 16311100 - Lawn, park or sports-ground mowers
• 77112000 - Hire of mowers or agricultural equipment with operator
• 77314000 - Grounds maintenance services

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25895. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: As part of this Contract, the Contractor must work towards achieving the following Community Benefits: 1) Project Specific Community Benefit Objectives, including: - Job creation - Apprentice/ Trainee Opportunities - Developing the workforce - School Engagement Activities 2) Communities, Community Groups, and Community Projects Support The Contractor is required to report updates on the progress against each of the community benefits and submit to the Council's Amenities Team by 31 January and 31 July each year. Updates shall be cascaded to project stakeholders and the public through the Council's communications. (SC Ref:756452)