EPC Framework

2. II.2.2

3. Section II: Object II.1.4. Short description

Gentoo Group is a Registered Social Landlord that owns and manages approximately 28,000 currently has 29,026 properties across located in predominately 4 geographical management areas in the boundaries City of Sunderland, Houghton, Hetton Houghton/Hetton and Washington - Tyne and Wear. The Group is currently working to ensure that all of its properties meet an EPC standard of "C" or higher by the year 2030. The purpose of Washington. Within this Framework is to procure a number of Contractors to ensure that this target is met. Gentoo housing stock 28,324 are seeking to procure multi-disciplinary Contractors to carry out the following combinations of works: - Loft Insulation; - Cavity Wall Insulation; - Removal of secondary heating systems (Electric/Gas fires); - Installation of low-energy lighting; - Installation of insulation to water cylinders; - Upgrading existing heating controls to wet systems; - Mechanical extraction (Installation/replacement of extractor fans); - Retrofit of trickle vents to windows; tenanted properties and - Installation of new heating systems. The works 702 are to be broken into 3 Lots, Lots 1 and 2 will provide an equal split leasehold. The numbers of works listed above, excluding tenanted and leasehold properties may vary throughout the installation of heating systems - which will form the basis of works for Lot 3. It is still to be confirmed, but at the time of writing Gentoo intend to appoint a maximum of 4 Contractors to each duration of the 3 Lots. Tenderers will be able to bid for all 3 Lots, and may attain a place on each Framework Lot - but will only be able to deliver a maximum of 2 Lots at any one time - Lots 1 and 3 or Lots 2 and 3 together. Alternatively, Gentoo may award all 3 Lots to separate Providers dependent upon the number and quality of bids received. Programme. Gentoo are have pledged that all properties under its ownership that currently working on retrieving the data and firming up the scope occupy an EPC rating of works to each property, however Lots 1 and 2 band “D” or lower will also require receive the Contractor to carry out any necessary pre-survey works and measures required to hand over any necessary evidential certification on completion of each property improve this rating to confirm it meets a minimum of EPC band "C". “C” by 2030. At the time of this Tender documentation being prepared, it is anticipated that there are approximately 7,000 properties which require some form of work to enable this pledge to be realised. Properties are eligible to receive a large number of additional SAP points via the works completed as part of this Tender. Thereafter, Gentoo will release numerous further Tender opportunities to allow this pledge to be achieved. This is the first Tender opportunity, and relates to Heating Upgrade Works. The Tender is expected broken into 2 separate Lots, as follows: - Lot 1: Planned & Responsive Boiler Replacements; and - Lot 2: Back Boiler Removals, Boiler Installations and Secondary Heating Removals. Within Lot 1, there are currently 401 planned boiler replacements scheduled to be published in mid-September 2023 with returns expected by mid-late October 2023. Award of the Framework completed over a 2-year period, and it is estimated there will be made in February 2024, approximately 800 responsive installations per year - however, this number is subject to Gentoo Group Board approval fluctuation. Within Lot 2 there are currently 225 boiler replacements, 48 back boiler and commencement is gas fire installations to be agreed shortly thereafter removed completely and replaced with the successful Contractors. a condensing combi boiler and there are 225 gas and electric secondary heating removals to be completed. The Framework Regardless of whether the works are planned or responsive, the scope of the work will effectively be the same, and those works will include, but may not be necessarily limited to, the following across the 2 Lots: - Installation of combination gas boilers; - Installation of system gas boilers; - Installation of radiators; - Upgrade of existing heating control systems; - Cylinder insulation and replacement; - Replacement of full distribution systems ; and - General Building Works in relation to energy performance. - Removal of back boilers; - Removal of secondary heating appliances including all making good. Each Lot will run for a separate durations. Those durations are as follows: - Lot 1; four years, commencing in June 2024 and concluding in June 2028; and - Lot 2; two years, with 2 optional extension clauses of 12-months each, maximum duration of 4 years until February 2028. The overall budget, split across the 3 Lots is approximately £12million over the 4 four years. It has not yet been determined how this budget will be split year-on-year but efforts will be made Commencing in June 2024 and set to ensure an equal budget for each year conclude in June 2026. Gentoo will notify the Providers in early 2026 if the first of the Framework. To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session available optional extension clauses is to be held on Monday 4 September 2023 at 2pm. utilised. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event Gentoo will establish a Framework for each Lot. The number of Providers on each Framework is still yet to be determined, but will be held via Microsoft Teams. confirmed within the Tender documents.