Residences Cleaning Framework
A Tender Notice
by CARDIFF UNIVERSITY
- Source
- Find a Tender
- Type
- Framework (Services)
- Duration
- 2 year
- Value
- £2M
- Sector
- FACILITY
- Published
- 13 Feb 2024
- Delivery
- To 09 Jul 2026 (est.)
- Deadline
- 18 Apr 2024 12:00
Concepts
Location
Cardiff University
2 buyers
- Cardiff University Cardiff
Description
The purpose of this procurement is to appoint Contract cleaning companies to support Residences Teams with the cleaning of student accommodation. The cleaning requirements span several of our sites with cleaning taking place mainly over the summer months (from June to September), potentially supporting for January arrivals preparation and on an ad hoc basis during the year e.g. one off cleans or to support with the provision of daily cleaning services (due to unforeseen staffing issues). The University requires three types of cleaning services: Deep Clean Service ELS Cleaning Services (3 Phase: Phase 1 deep clean, Phase 2 Housekeeping service, Phase 3 Deep clean) Ad hoc daily housekeeping service
Lot Division
| 1 | Talybont South
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in. Deep Clean Service To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1. Bidders should refer the following appendices Appendix 2 – Cleaning Specification Deep Cleans Appendix 3 – Management of Service Deep Cleans Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment ELS Cleaning Services To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1. Bidders should refer the following appendices Appendix 4 – Cleaning Specification ELS Appendix 5 – ELS Management of the Service Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment |
| 2 | Campus C
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in. … To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1. Bidders should refer the following appendices Appendix 2 – Cleaning Specification Deep Cleans Appendix 3 – Management of Service Deep Cleans Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment ELS Cleaning Services To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1. Bidders should refer the following appendices Appendix 4 – Cleaning Specification ELS Appendix 5 – ELS Management of the Service Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment |
| 3 | Talybont North, Gate and Court
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in. … To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1. Bidders should refer the following appendices Appendix 2 – Cleaning Specification Deep Cleans Appendix 3 – Management of Service Deep Cleans Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment ELS Cleaning Services To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1. Bidders should refer the following appendices Appendix 4 – Cleaning Specification ELS Appendix 5 – ELS Management of the Service Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment |
| 4 | Campus A
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in. … To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1. Bidders should refer the following appendices Appendix 2 – Cleaning Specification Deep Cleans Appendix 3 – Management of Service Deep Cleans Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment ELS Cleaning Services To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1. Bidders should refer the following appendices Appendix 4 – Cleaning Specification ELS Appendix 5 – ELS Management of the Service Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment |
| 5 | Campus B, Cartwright Court & Roy Jenkins
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in. … To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1. Bidders should refer the following appendices Appendix 2 – Cleaning Specification Deep Cleans Appendix 3 – Management of Service Deep Cleans Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment ELS Cleaning Services To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1. Bidders should refer the following appendices Appendix 4 – Cleaning Specification ELS Appendix 5 – ELS Management of the Service Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5. For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to. Cleaning products Cloths, dusters, gloves, etc Black refuse sacks for non-recyclable, general waste Green refuse sacks for all recyclable waste Cleaning equipment such as mops, brushes, buckets etc. Vacuum cleaners and other electrical equipment |
Award Criteria
| Quality | 65.0 |
| Cost | 35.0 |
CPV Codes
- 90911100 - Accommodation cleaning services
Indicators
- Restrictions apply to the lot award allocation.
- Bids should cover a maximum number of lots.
- Bids may cover one or more lots.
- This is a recurring contract.
- Options are available.
- Renewals are available.
- Award on basis of price and quality.
Other Information
Each lot will appoint 1 x Primary supplier with 2 Reserve suppliers (full details are contained within the ITT docs). Access to the Procurement documents will close at 5pm on 3rd April 2024 in order for Site Visits to take place W/C 8th April 2024. Further details regarding site visits are contained in Schedule 2 Specification. All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders. The University reserves the right to award the contract in whole or in part. The University reserves the right to annul the tendering process and not award any contract. All documents to be priced in GBP and all payments made in GB NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138981. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: As stated in the ITT documents. (WA Ref:138981)
Reference
- FTS 004719-2024