EOI - Provision of Licensing and Support of "Open Accounts and eBis Finance Management Software" Product Suite

Concepts

• software package
• halifax
• ebis finance management software
• ebis software system
• open accounts
• product suite
• finance
• ebis
• the ebis e-finance software packages
• licensing

Location

Description

This is a call for Expressions of Interest ("EOI") pertaining to an intended procurement exercise by THA. Together Housing ("THA") is seeking a suitably qualified and capable provider to provide licensing and support for its embedded "Open Accounts" and eBis Software System. Such system has historically been provided by Orchard Information Systems Limited, and is utilised across the Finance and Accountancy functions of THA. This document is not, at this stage, a call for competition. Together Housing is instead seeking to utilise Early Engagement and Expressions of Interest to build an understanding of the capability within the market for meeting its requirement, and to assess the benefits of competition for this requirement. Open Accounts and eBis (together "the Solution" within this document) is utilised as the primary software solution for Finance, Accountancy and Accounts Payable functions across THA. The Solution is at present utilised by approximately 40 users (for Open Accounts), and 550 across the eBis e-Finance software packages. This further extends to non-finance users, for the raising, authorisation and processing of purchase orders and payments. The solution is currently hosted on Together Housing Digital Infrastructure.

CPV Codes

• 48000000 - Software package and information systems

Indicators

• Contract is suitable for SMEs.
• Contract is suitable for VCOs.

Other Information

This Expression of Interest Exercise is thus intended to develop a further understanding of the Market Capability pertaining to support of the Open Accounts and eBis Finance Management Software, and identify suitably capable and qualified suppliers who may meet Together Housings requirements. Such Expression of Interest exercise is intended to inform Together Housing's Planned Procurement Activity, and response in no way constitutes any form of agreement or assurance from Together Housing regarding the development of its procurement process or selection of Procurement "Route to market" for this provision. Prospective organisations who wish to express their interest must ensure that they have completed and returned the document, with all questions completed and responded to with the document, in advance of the EOI Closure deadline. All responses to this EOI should be sent to THG.Procurement@togetherhousing.co.uk, with the email subject "THG Open Accounts EOI response". Responses received after this deadline may not be considered or accounted for by Together Housing. Please be advised that any additional documentation, unless requested as part of the question set within this EOI document, shall not be considered or reviewed by Together Housing. EOI document for completion and return THA EOI 23.02.2024 - Open Accounts Finance Management Software.docx