Two Year Common Close Cleaning Contract with optional 1+1+1 Year Annual Extensions up to a maximum contract duration of five years

Concepts

• cleaning services
• greenock
• building and window cleaning
• accommodation cleaning
• two year common close cleaning contract
• optional annual 1 year
• cleaning requirements
• 1 year extensions
• one year increments
• a maximum contract duration

Location

Greenock, Port Glasgow and Inverkip

Description

The Contract applies to tenement stairs, common close and deck access areas, and bin stores within properties belonging to Cloch Housing Association within Greenock and Port Glasgow, Inverclyde (See tender Document 1). The Contract term will be for an initial two year period with optional annual 1 year + 1 year + 1 year extensions upto a maximum contract duration of five years overall. The decision to award the Contract extensions will be at the discretion of Cloch Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Cloch Housing Association may extend the Contract to additional locations throughout Inverclyde (including Inverkip) to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1st May 2024 and the specification requirements will be provided on a weekly, fortnightly or quarterly basis (refer Tender Document 2 ‘Close Cleaning Specification Jan 2024).

Total Quantity or Scope

Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015. Bidders are also advised that Cloch Housing Association will hold a Meet the Buyer Event during the tender period. The Event will be free of charge and shall provide guidance on the requirements of the tender documentation and the information bidders need to provide within their tender response. The Meet the Buyer Event will also provide a presentation from Cloch Housing Association’s staff on the property types and cleaning requirements incorporated within the tender. The Meet the Buyer will be attended A.D.A Construction Consultants and the person from Cloch Housing Association that is currently responsible for the management of the Common Close Cleaning Contract. The Meet the Buyer will commence at 10am GMT on Tuesday 12th March 2024 at the office of Cloch Housing Association, 19 Bogle Street, Greenock, PA15 1ER. To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12noon GMT on Thursday 14th March 2024. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to two delegates.

Renewal Options

May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an estimated value 85179 GBP (excluding VAT) per annum.

Award Criteria

CPV Codes

• 90910000 - Cleaning services
• 90911000 - Accommodation, building and window cleaning services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) document v1.3_0 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor. SPD (Scotland) document v1.3_0, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Cloch Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=759262. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:759262)