CP2455-23 Devon Maintenance Panel Agreement 2024-2028

Concepts

• construction work
• exeter
• repair and maintenance
• devon
• devon county council
• property maintenance works
• the devon maintenance panel agreement
• minor maintenance
• the framework agreement
• the 10 devon sub areas

Location

Exeter

Description

The Devon Maintenance Panel Agreement (MPA) 2020 - 2024 Framework is to come to an end in March 2024 and DCC intends to re-procure the Framework Agreement. The MPA is to provide property maintenance works of up to £25,000 in value per occurrence to premises within the Authority and partner organisations. However, it should be noted that in the majority of situations that it will only be utilised for projects of up to £5,000 and projects between £5,001 and £25,000 will be by exception for most users. The range of services the Authority wish to obtain via the framework agreement is intended to cover the vast majority of building services in relation to minor maintenance used by the Authority. Devon County Council (DCC) has a significant property estate which comprises many buildings located throughout the geographic area of Devon. The MPA will operate in each of 10 geographical sub areas within Devon. In each of these geographical areas a panel of up to a maximum of 15 contractors per Lot is required for each of the following work categories/lots : Lot 1 - General Building Services Lot 2 - Electrical Services Lot 3 - Heating/Mechanical Services Lot 4 – Plumbing Services Lot 5 - Windows/Doors Services Lot 6 - Roofing Services Lot 7 – Underground Drain Services Lot 8 - Portable Appliance Testing* *Only 5 contractors will be appointed in each of the 10 Devon sub areas for Lot 8 Portable Appliance Testing. Contractors may submit a bid for more than one lot and more than one geographical sub area. * See Section VI.3. Additional information

Lot Division

Award Criteria

CPV Codes

• 45000000 - Construction work
• 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
• 45300000 - Building installation work
• 50711000 - Repair and maintenance services of electrical building installations
• 71314100 - Electrical services
• 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
• 50700000 - Repair and maintenance services of building installations
• 45330000 - Plumbing and sanitary works
• 45260000 - Roof works and other special trade construction works
• 90000000 - Sewage, refuse, cleaning and environmental services
• 71630000 - Technical inspection and testing services

Indicators

• Bids should cover one or more lots.
• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are not available.
• Award on basis of price.

Other Information

The framework is open to the following public sector organisations - County Councils: Devon County Council - District Councils: East Devon District Council, Exeter City Council, Mid Devon District Council, North Devon District Council, South Hams District Council, Teignbridge District Council, Torridge District Council. - Unitary Authorities: Torbay Council and Somerset Council - Independent Organisations that were formerly part of the local authority : Any organisation within the geographical boundaries of Devon, Torbay & Plymouth that were formerly in local authority control that provide the following or other such services – library service, children’s centres, child services, youth services, trading standards, school catering services, ICT services, Finance services, HR Services, adult community learning, heritage services, adult learning disability services, skills & learning services, highways term maintenance contractors (for depot maintenance) - These services currently comprise of CaterEd, DELT Shared Services, Libraries Unlimited, DYS Space, Babcock LDP, South West Norse but may expend into additional new organisations over the next 4 years. - Fire Services: Devon and Somerset Fire and Rescue - Universities: University of Exeter - Local Authority Maintained Schools: Any school within the Local Education Authority areas of Devon County Council, Torbay Council and Plymouth City Council, details of which can be found here: https://get-information-schools.service.gov.uk/ - Academies: Any academy within the Local Education Authority areas of Devon County Council, Torbay Council and Plymouth City Council, created/established via the Academies Act 2010 that are either currently in existence (see School Academies entitled to use MPA ) or that may converted to or newly constructed as academies between 1/4/2024 and 31/3/2028. - Further Education Colleges: Cornwall College Group, - National Park Authorities: Dartmoor National Park and Exmoor National Park - School Academies entitled to use MPA : Academy Schools in the Local Education Authority areas of Devon County Council, Torbay Council and Plymouth City Council as indicated here: https://get-information-schools.service.gov.uk/ The authority reserves the right to cancel the procurement process at any stage. The authority does not bind itself to accept the lowest or any tender, and reserve the right not to award a contract. The authority reserves the right to award the contract in part, or to call for new tenders should they consider this necessary. Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from them in connection with their participation in this procurement, whether incurred directly by them or their advisors or subcontractors and regardless of whether such costs arise as a consequence direct or indirect of any amendments to documents issued by the authority at any time, or as a consequence of the cancellation of the procurement by the authority. For the avoidance of doubt, the authority shall have no liability whatsoever to economic operators or their advisors or subcontractors, for any of their costs, including but not limited to those for any discussions or communications. Any contract(s) or agreement(s) entered into as a result of this contract notice shall be considered as a contract(s) or agreement(s) made under English law and subject to the exclusive jurisdiction of the English courts. If an economic operator considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Economic operators should be aware that even where they have indicated that information is commercially sensitive, the authority may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest. Please note that the receipt by any of the authority of any materials marked ‘confidential’ or equivalent shall not be taken to mean that the authority accepts any duty of confidence by virtue of that marking.