Recruitment Applicant Tracking System (ATS)

Concepts

• portsmouth
• software package
• information systems
• recruitment process
• recruiter pre-defined application forms
• recruitment applicant tracking system
• system
• recruitment
• recruit
• recruited

Location

PORTSMOUTH

Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide a Recruitment Application Tracking System. The vacancy management and recruitment process for Hiring Managers should be intuitive and straight forward, whilst ensuring that robust and compliant processes are followed. The system should facilitate and support end-to-end recruitment processes, from requesting a vacancy be recruited to, reviewing and shortlisting applications, setting up and feeding back on assessments, through to monitoring the onboarding progress of successful candidates. The candidate journey, from application to onboarding, should be attractive, agile, efficient and intuitive in response to current labour market. Candidates should be able to easily provide all relevant application and compliance information using recruiter pre-defined application forms, tailored to specific roles.

Total Quantity or Scope

Portsmouth City Council (PCC) are a large unitary authority with an employee headcount of approximately 4500 people, excluding schools. This is made up of around 600 managers who will require more regular access and use of the recruitment system and up to a further 3900 potential other users who may be required to support the recruitment process, such as interview panel members or for administrative purposes. A significant number of employees will not require access to the system. The ability to deliver key services to support our communities depends upon our ability to acquire and retain the right people at the right time. We are committed to continue to build our reputation for excellence and innovation and to recruit employees with the right skills, attitudes, values and behaviours we need now and for the future. The recruitment system will be key in helping PCC to achieve this aim. The estimated value of the contract is £50,000 per annum with up to £15,000 implementation costs The initial contract term will be for 3 years with possibility of extending the term on a rolling basis in increments to be agreed, subject to the agreement and performance of both parties. It is anticipated that the contract will be awarded in Spring/Summer 2024 with go-live date as soon as practicable thereafter. The procurement timetable is set out below. Procurement documents available on In-tend - 11th March 2024 Deadline for requests for clarification - 25th March 2024 Tender return deadline - 10th April 2024 Evaluation of tenders completed - 30th April 2024 Invitation to demo (if required) - 30th April 2024 Demo period - W/c 6th & 13th May Award decision notified to tenderers - 24th May 2024 Standstill period - 25th - 3rd June 2024 Contract award - 4th June 2024 Mobilisation - June - August 2024 System go-live - 23rd August 2024 The Council will administrate the procurement process using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home

Renewal Options

The initial contract term will be for 3 years with possibility of extending the term on a rolling basis in increments to be agreed, subject to the agreement and performance of both parties. The initial contract term will be for 3 years with possibility of extending the term on a rolling basis in increments to be agreed, subject to the agreement and performance of both parties. The estimated value of this contract is based on a 48 month period, the value will increase if further extension options are taken up at a cost of approximately £50,000 per annum.

CPV Codes

• 48000000 - Software package and information systems
• 48100000 - Industry specific software package
• 48450000 - Time accounting or human resources software package

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Award on basis of price and quality.