Medical Workforce Electronic Systems

Concepts

• information systems
• cardiff
• medical workforce
• internal system
• external systems
• future workforce
• entire workforce
• medical workforce electronic systems
• electronic staff record
• system

Location

Cardiff

Description

NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who require a Medical Workforce Electronic System. The Health Board’s Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board’s real time medical capacity.

Total Quantity or Scope

The Health Board require a Medical and Dental Workforce Electronic System that can sustain the size of the Health Board and provides some if not all (but not limited to) the following criteria/functions; a) allows live Health Board wide coordination of the workforce and real time changes to rota b) roster for both junior and senior clinicians c) allows rota of all on-calls, post on-call, ward cover and hot weeks d) flexible system that can include outpatients, theatres and other elective activity e) simple to complete f) allows for record swaps (either via a coordinator or directly by clinicians) g) direct click through to contact details for the clinicians so that they can be called on their mobile and other devices h) able to book all types of leave and able to highlight potential clashes or lack of cover in advance i) incorporates rules including WTD, excessive hours, shifts patterns etc. j) links with entire workforce which includes substantive to bank workforce k) dedicated app l) Links to internal system for example, Electronic Staff Record (ESR) m) interacts with job plans on external systems that are utilised by the Health Board n) interacts with claim forms for extra shifts o) capacity to access hospital pathways or interoperability with a hospital pathways app p) access to Health Board wide rota q) cloud based system accessible on both PC as well as ipad r) reports are included or configurable to extract data to provide KPI’s. s) ability to configure different user accounts/profiles and and levels of access/roles t) potential ability for the rostering system to use AI and current algorithmic technology to ‘auto design’ rotas based on pre-set departmental or organisations principles with minimal human intervention or manipulation with the ability for automated rostering requests and swap processing.” u) Open source format API for example, the ability to link in with existing and future IT interfaces particularly the NDR (National Data Resource) which would enable future workforce and healthcare research and digital improvement. It should also be noted that the Health Board must maintain full control over all data inputted into any rostering system in light of GDPR considerations and restrictions will be required on the ability of any provider to use rota and personal data or the sharing of such data with third parties.

Renewal Options

Within the 84 months stated above, there is an option to extend for up to twenty four months at the Health Board's sole discretion.

CPV Codes

• 72222200 - Information systems or technology planning services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price and quality.

Other Information

Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part, per lot or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the tender and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed tenders after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board. 7. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the itt_108648 for all tender documentation. NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138962 (WA Ref:138962) The buyer considers that this contract is suitable for consortia.