Production and Mailing of Membership Magazine

Concepts

• edinburgh
• publishing services
• magazines
• the member magazine
• membership magazine
• magazine
• membership
• mailing
• printed matter
• digital content

Location

Edinburgh

Description

The magazine’s main objectives are – - To support member recruitment and retention - To inspire members to visit Historic Scotland properties - To communicate news about the work of Historic Environment Scotland - To reinforce benefits of membership to existing members, in order to support increased retention rates. - To promote the organisation’s events, activities and services. Historic Environment Scotland are looking for a supplier who can – - Project manage production of the member magazine up to and including the mailing stage. - Write, commission, and develop editorial copy, interview leads and source content from various HES experts/departments. Visiting properties to create copy, as required. - Produce a draft content plan for each issue. This will then be discussed and agreed at an Editorial Board meeting, scheduled by HES with representatives from HES and the supplier in attendance. - Pages designed, edited, and proofed. The organisation’s brand guidelines and editorial style guide will be given to the successful supplier. Where practical in the magazine, consideration should be given to accessibility standards and recognised techniques of aiding legibility. - Provide full proof-reading service including historical fact checking. - Provide online proofing solution, similar to Proof HQ currently being used, to centralise comments from in excess of 20 HES staff. - Produce a schedule for the year ahead, detailing all the key deadlines. - Liaison with contributors of content. This may need to be rewritten in the magazine style. - Manage competitions such as an annual photography competition and co-ordinate judging panel. - Respond to all correspondence received from members related to the content of the magazine. - Content should be made available for HES to re-purpose into digital content. - Provide summary management information after delivery, highlighting any service levels not met and remedial action taken. - Attend regular meetings with HES to discuss progress - Developing and suggesting new features and design refreshes for the magazine to keep the content diverse and engaging.

Total Quantity or Scope

Please see Specification for full requirement details.

Renewal Options

After the initial 2 years is up, the contract could be extended for up to 4 years, which would be reviewed annually.

CPV Codes

• 79970000 - Publishing services
• 22000000 - Printed matter and related products
• 22213000 - Magazines

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Staff qualifications are relevant.
• Award on basis of price and quality.

Other Information

Please ensure you read over our terms and conditions. HES cannot sign up to supplier's T&Cs and will not negotiate at point of award or post contract award. If you have any concerns please highlight these in your response. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=761444. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Suppliers are encouraged to think about any community benefits they could introduce during the lifetime of this contract. (SC Ref:761444) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=761444