Invitation to tender for Grounds Maintenance Contract for the village of Melbourn

Concepts

• grounds maintenance
• royston
• general village maintenance
• village facilities
• melbourn cemeteries
• melbourn parish council
• melbourn
• recreation grounds
• grounds maintenance contract
• maintenance

Location

Description

Melbourn Parish Council provides local government services to the village of Melbourn, South Cambridgeshire, which covers approximately 314 hectares, and forms the southernmost part of the county of Cambridgeshire. Melbourn Parish Council is responsible for the direct provision and management of village facilities, including services to the community, many of which are provided through contractors. Melbourn Parish Council is inviting tenders in relation to continuing grounds maintenance works across the village in South Cambridgeshire. Works to include • General village maintenance (MPC-GM2024) • Grass Cutting and verges (MPC-GC2024) • Melbourn Cemeteries (MPC-MC2024) • Recreation Grounds (MPC-RG2024) • Stockbridge Meadows (MPC-SM2024)

CPV Codes

• 77314000 - Grounds maintenance services

Indicators

• Contract is suitable for SMEs.

Other Information

Please contact the Clerk to Melbourn Parish Council for the full specification, drawings and supporting documents. Further information If you require further information for preparation of your tender or wish to arrange a site visit, please contact the Parish Clerk on 01763 263303 x3 or parishclerk@melbournparishcouncil.gov.uk. Submission of Tender Tenders must be submitted using the tender documents provided (either digitally or by hand). Other forms of pricing will not be considered. Please submit the tender in a sealed envelope clearly marked with the relevant reference number and send it to the Parish Clerk at Melbourn Community Hub, 30 High Street, Melbourn, SG8 6DZ on or before 4pm on Tuesday, 16 April 2024. Please note that the Parish Council is not obliged to accept the lowest tender. LATE SUBMISSIONS WILL NOT BE CONSIDERED. Please note that it is the responsibility of the tenderer to study the specification and requirements before submitting the tender. Invitation to tender letter Invitation to tender.pdf Melbourn has a widespread stock of hedges, green planting and shrub areas that form part of roadsides and recreational spaces, a result of continuous road and housing development over many years. Many of these have been assigned as the responsibility of Melbourn Parish Council to maintain. These areas require regular trimming and clearing, works may need to be carried out in sympathy with the natural world, for example the nesting season for birds. Due to the nature of these areas it is not possible to create a fixed timetable of maintenance. Through this invitation to quote, it is intended to assign a 'preferred contractor' to these tasks. Work would be agreed according to need and season and then carried out at the individual visit rates proposed though this document. By this means, work can be agreed quickly by the Clerk and avoids the need to obtain competitive quotes for each job as it arises. Melbourn Parish Council - Invitation to Quote - General Maintenance - MPC-GM2024.pdf Melbourn has a large number of grassed verges and some specific open grassed recreational spaces as a result of continuous road and housing development over many years. Small areas of grass are under the maintenance of South Cambridgeshire District Council. Small areas of grass exist on many of the roads in Melbourn. The contractor should assume these fall within the scope unless explicitly excluded. Section 4 shows the road plan and lists those roads that can be specifically excluded. Melbourn Parish Council - Invitation to Quote - Grass Cutting - MPC-GC2024.pdf Melbourn has three1 cemeteries that are the responsibility of Melbourn Parish Council, two open and one closed. New Road Cemetery is situated off New Road, behind Victoria Way and is the principal cemetery for the village. Orchard Road Cemetery in Orchard Road dates from the late 1800's and is still in use, although only for burials that have been pre-booked. All Saints' Church Yard, located in the village centre adjacent to the church, is a closed cemetery. MPC, together with the Parochial Church Council continue to maintain this churchyard. It is the responsibility of MPC to maintain all the cemeteries above and covered by this Invitation to Quote, and to the standards as set out. Melbourn Parish Council - Invitation to Quote - Melbourn Cemeteries - MPC-MC2024.pdf New Recreation Ground, The Moor The primary use of the New Recreation Ground sports field is football and it is the responsibility of MPC to ensure that the grounds are kept to a standard as specified by the football association. Four pitches are set out on this field. Additional activities held on this site include the village fete held each year. The Old Recreation Ground, The Moor The Old Recreation Ground is used as a junior football field (9 v 9). The dimensions of the pitch/pitches are considerably smaller. This site is also used, for the annual fun fair. Melbourn Parish Council - Invitation to Quote - Recreation Grounds - MPC-RG2024.pdf Stockbridge Meadows is a Field in Trust situated in Melbourn. Covering approximately 5.2 hectares this is a space for quiet recreation and nature study. The land comprises extensive areas of regenerating scrub and remnant orchard, together with rough grassland sloping down towards the river, the banks of which are fringed by a strip of rough grassland and tall ruderal vegetation and augmented by pollard white willow. The northern edge of the site is marked by a hedgerow and scrub, which connects to the River Mel to the west, together with a number of veteran ash pollards, coppices and associated standing and fallen deadwood. The river meanders to form part of the southern boundary as well, whilst the east of the site is bounded by a combination of scrub and garden boundary vegetation from the adjoining properties. The site also boasts a boardwalk to assist in accessibility. In 2024 application is being made to designate Stockbridge Meadows as a Local Nature Reserve. Melbourn Parish Council - Invitation to Quote - Stockbridge Meadows - MPC-SM2024.pdf