P24-0081: Scottish Enterprise: Facilities Management - Office Services

Concepts

• facilities management
• glasgow
• accommodation and office
• reception services
• office support
• buildings management
• office support service
• scottish enterprise staff
• scottish enterprise
• 4 primary office locations

Location

Glasgow

Description

Scottish Enterprise has 4 primary office locations in Scotland where our staff work, and we do business. We are offering a contract opportunity for a supplier to provide professional, and customer focused on-site facilities and office support service in these locations, Glasgow, Edinburgh, Dundee, and Aberdeen, with Glasgow being our corporate headquarters. We also have some other smaller drop-in spaces in other towns across Scotland, which are shared locations with other agencies, and whilst on-site services are not needed at these additional sites, some virtual support will still be required. We require a service which will include welcoming visitors to our offices, answering telephone calls, as well as supporting the general day to day running of the on-site facilities services for our staff, visitors, and other building users in conjunction with Scottish Enterprise staff. It is anticipated that the contract will commence on 1 June 2024 for an initial period of 24 months to 31 May 2026. Following the initial period, Scottish Enterprise will have the option of 3 x 12-month additional extension periods.

Renewal Options

Following the initial contract period of 24 months, option to extend for a further 3 x 12-month periods.

Award Criteria

CPV Codes

• 79993100 - Facilities management services
• 98340000 - Accommodation and office services
• 79992000 - Reception services
• 79993000 - Building and facilities management services
• 79500000 - Office-support services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. This is a relevant climate change contract, bidders are required to complete and return the attached Climate Change Plan template as confirmed within the SPD Scotland module. SPD Statement for 2A.17 – Form of Participation (Notably as part of a group, consortium, joint venture or similar). Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation. SPD Statement for 2C.1 - Where the main bidder relies on the capacities of other entities in order to meet the selection criteria, the bidder must provide a separate SPD response setting out the information required under SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria; and Part V (if applicable) for each of the entities concerned. SPD Statement for 2D.1.2 – If the bidder proposes to subcontract any part(s) of the service and those sub-contractors are not relied upon, they should arrange for a separate SPD response from each potential subcontractor. The subcontractors must complete the relevant parts of the SPD (Scotland) (Sections A and B of Part II and Part III only) to self-declare whether there are grounds for their exclusion. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=761612. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:761612) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=761612