Provision of a Removals, Packing and Storage Service for Domestic Properties

Concepts

• storage and retrieval
• giffnock
• storage services
• adequate storage
• east renfrewshire council housing service
• storage
• east renfrewshire council housing service or housing
• domestic
• packing
• removals

Location

East Renfrewshire

Description

The Housing Service department at East Renfrewshire Council is responsible for the discharge of some statutory duties owed to homeless citizens of East Renfrewshire. Citizens require assistance with the removal, transfer and storage of belongings, sometimes for an unspecified amount of time. East Renfrewshire Council is legally obliged to provide this assistance. The Council have various types of customers, some of which require short term uplift and storage of belongings; others require a more long term solution. The approximate level of usage of the service is as follows: - 66 movements per year (i.e 33 uplifts and redelivery) - 43 units (250 cubic foot) of storage in use at any given time - An average of 9 months in storage for each person The figures above are indicative of the current level of usage of the service. No guarantee can be given in relation to future levels.

Total Quantity or Scope

The Contractor will provide removal, transfer and storage of belongings as determined and notified by East Renfrewshire Council Housing Service or Housing maintenance team, in accordance with Health and Safety Regulations and all associated standards. Contractor will provide a short and long term storage solution, often for an unspecified amount of time, and must demonstrate that they have adequate storage to meet the needs of this contract. East Renfrewshire Council requires a single Contractor to uplift within a property, all furniture items, goods, fixture/fittings and any other household item (this list is not exhaustive) and deliver to/from properties, with capacity to conduct requests where specified within 48 hours of request for standard requests. Due to the nature of the service on occasion East Renfrewshire Council may instruct the contractor to carry out an emergency removal, the Contractor will be required to respond and arrive at the designated property within 4 hours of the request being made. Emergency requests are infrequent approx. 10 per year the contractor may also be required to provide assistance preparing for a move.

Award Detail

Award Criteria

CPV Codes

• 63121000 - Storage and retrieval services
• 63121100 - Storage services

Indicators

• Award on basis of price.

Other Information

This procurement was conducted via the Public Contracts Scotland - Tender portal (PCS-T). We applied a one stage Open procedure. Bidders self-certified their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and required to submit Means of Proof before contract award. Bidders referred to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Council reserves the right to spend up to 250,000 GBP (excluding VAT) over the duration of the contract (Including extensions), should additional requirements for housing be identified, or, to facilitate commercial moves such as office relocation. Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice (SC Ref:763233)