Finance System

Concepts

• coleraine
• software package
• information systems
• computer systems
• finance system
• new finance system
• best practice system specification
• finance system ulster university
• a finance system
• our existing financial system

Location

The Service Provider will provide a Finance System which supports the smooth operation of the University’s core education role, across three of its four campus locations in Belfast, Coleraine & Derry

Description

Finance System

Total Quantity or Scope

Ulster University intends to commence a procurement exercise for new Finance System later this year. In line with the PIN advertised on TED, Ulster University is carrying out market research to understand the current marketplace for an end-to-end financial and procurement system to replace our existing financial system. The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with best practice system specification for a Finance System. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University’s strategy for a Finance System. It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Contract Notice (or equivalent) is published. Please note that all information provided in this RFI is indicative only and subject to change. The University reserves the right, at its absolute discretion, to modify this information at any time and for any reason. Information requested at this stage is not for evaluation purposes. This RFI is intended as an awareness, communication, and information-gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise. The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with best practice system specification for a Finance System. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University’s strategy for a Finance System. It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential providers will need to express an interest in any future tender opportunity once a Contract Notice (or equivalent) is published. Please note that all information provided in this RFI is indicative only and subject to change. The University reserves the right, at its absolute discretion, to modify this information at any time and for any reason. Information requested at this stage is not for evaluation purposes. This RFI is intended as an awareness, communication, and information-gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise. The indicative timetable for the main stages of the procurement process is anticipated to be as follows: The University anticipates awarding contract at the end of 2024 and plans to go live between January and June 2026.

CPV Codes

• 48000000 - Software package and information systems
• 48400000 - Business transaction and personal business software package
• 48440000 - Financial analysis and accounting software package
• 48450000 - Time accounting or human resources software package
• 48490000 - Procurement software package
• 48600000 - Database and operating software package
• 48800000 - Information systems and servers
• 48900000 - Miscellaneous software package and computer systems

Indicators

Other Information

Please note that the Request for Information (RFI) questionnaire for this opportunity will be accessible on the eSourcing NI platform under project_28136 pqq_4530. This RFI questionnaire also contains further information on the opportunity which can be accessed on the following portal website: https://e- sourcingni.bravosolution.co.uk/web/login.shtml. This RFI questionnaire should be completed by interested providers and submitted via eSourcing NI as directed no later than 30 May 2024. The information contained within this notice may be subject to change within the final Contract Notice published in relation to this opportunity. The University will, once the Contract Notice and procurement documents have been published, welcome interest from all capable potential service providers. However, interested parties are advised that they must ultimately satisfy the minimum requirements of the selection criteria that will be set out in the procurement documents, in order to be considered for the next stage (award stage) of the procurement process.