Managed Financial Services

Concepts

• finance services
• managed financial services
• financial accounting returns
• financial treatment
• corporate service
• management function
• management
• managed
• manage
• external facing kpi

Location

London

Geochart for 2 buyers and 1 suppliers

Foreign Commonwealth & Development Office

BAE Systems Applied Intelligence

+−

Leaflet | Map tiles by Stamen Design, under CC BY 3.0. Data by OpenStreetMap, under ODbL.

Description

This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate the Authority intends to contract with named supplier for the provision of managed financial services.

Total Quantity or Scope

The Authority is currently in a system stabilisation period having transitioned to a new Enterprise Resource Planning (ERP) system from two legacy ERPs associated with the legacy xFCO and xDfID. Current scope of services are; Reconciling approx. 14,000 invoices per annum received back to complex volumetric based contracts, though recent disaggregation shall see this increase by approx. 25% year on year; Escalate to contract management function and suppliers where invoices do not reconcile; Develop business cases based on the appropriate accounting treatment; Respond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance; Complete financial accounting returns at Q3 and Q4 for the NAO to audit; Monthly forecast meetings with all budget holders and uploads agreed position; Manage cash requirements and forecasts with the CSC; Work with the fixed asset team on life-ing assets; Manage corporate service external facing KPI.

Award Detail

CPV Codes

• 66170000 - Financial consultancy, financial transaction processing and clearing-house services

Indicators

Legal Justification

In line with reg. 32.2.b.ii the Authority considers that competition is absent for technical reasons on the following basis: Post-merger, the Authority has continued through a period of significant internal change and reorganisation. The Authority is currently in a period of system stabilisation and further development for our recently implemented Enterprise Resource Planning (ERP) solution, which brought together the two legacy departments into a single solution. During this period of stabilisation, the service is required to interrogate cost model detail of Authority DDaT contracts so as to accurately raise PO, then reconcile and receipt invoices 10,000 – 14,000 invoices per annum. In addition to a new ERP solution, the Authority has numerous parallel strategic programmes replacing legacy services – while these are in transition, the service must reconcile costs against both old and new cost models using both current and legacy ERP cost centres. To support this highly complex work, the incumbent has developed XLS based models to assist with migration and early life support (ELS) of the service. In consideration of our current environment, the Authority believes that the incumbent team has knowhow and understanding of our legacy systems, reporting and organisational structures required for the delivery of the services that cannot be replicated by a competitor. Further, the incumbent team has provided expert advice into the development of nascent ERP processes that have yet to be fully documented and provided insight on migration and ELS. Finally, due to the nascent nature of the new ERP system and processes, the Authority is unable to document specific requirements accurately and unambiguously, with current day to day operations during this system stabilisation period based on a significant degree of flexibility generated by goodwill, prior working relations between the Parties and the incumbent’s depth of knowledge the Authority. The Authority considers the services to be business critical, in that they are essential to our ability to procure goods and pay our suppliers on time