SPS 2777 - Major and Responsive Repairs and Void Refurbishment Contract

Concepts

• refurbishment work
• repair and maintenance
• responsive repairs
• void refurbishment works
• - major reactive repair works
• emergency reactive repair works
• major reactive repair reporting and scheduling services
• void refurbishment contract
• voids refurbishment
• major and responsive repairs

Location

London

Description

The Contracting Authority is seeking to enter into contracts with suitably qualified and experienced Contractors to undertake major and responsive repairs and voids refurbishment works within the borough of Greenwich. The details of works to be delivered under this contract are set out in more detail in the procurement documents. This is a boroughwide contract and the Contracting Authority intends to enter into contracts with up to four (4) Tenderers (i.e., the top four (4) highest scoring Tenderers), who will be used as the main Contractors in relation to the Works. The duration of the contract will be for an initial period of four (4) years with the option to further extend the contract on the same terms for a further period of up to three (3) years making possible a total contract period of seven (7) years. The estimated total annual contract value is £8,000,000 (£8m). The estimated total contract value over seven (7) years including the optional extension period is £56,000,000 (£56m).

Total Quantity or Scope

The works required to be delivered under these contracts can include but are not restricted to: - Major reactive repair works; - Provision of major reactive repair reporting and scheduling services; - Major reactive repairs to rented dwellings and mixed tenure blocks; - Repairs and refurbishment of vacant dwellings (voids), which may include but is not limited to kitchen and bathroom installations as required; - Drainage reactive repairs; and - Minor remedials from fire risk assessments. The Contracting Authority may introduce "Out of Hours and Emergency Reactive Repair Works". These works/services are not guaranteed at contract commencement and would be optional for the Contracting Authority to introduce with one (1) of the appointed contractors over the duration of the contract(s). The Contracting Authority may require responsive repairs to be undertaken on occasion and will advise the Contractor(s) accordingly. The contractors must be able to deliver all the works under this contract. Without limitation, the works are envisaged to support the delivery of major and responsive repairs and void refurbishment works within the borough of Greenwich. The Contracting Authority intends to enter into contracts with up to four (4) Tenderers (i.e., the top four (4) highest scoring Tenderers), who will be used as the main Contractors in relation to the Works.

Renewal Options

The contract is expected to commence on or around December 2024 and will run for an initial period of four (4) years with the option to further extend the contract for a further period of up to three (3) years. The contract extension will be subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract including the optional extension periods is seven (7) years.

Award Criteria

CPV Codes

• 45453100 - Refurbishment work
• 45211310 - Bathrooms construction work
• 45421100 - Installation of doors and windows and related components
• 45421151 - Installation of fitted kitchens
• 50000000 - Repair and maintenance services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

The procurement is being managed through the Contracting Authority's procurement portal, Proactis: https://procontract.due-north.com To be able to access the procurement documents you will need to register your company details on the portal. Please check that you can access the documents and if you have any problems, then you should contact the helpdesk at Proactis. The Contracting Authority reserves the right to abandon this procurement process at any stage following the publication of this Notice and/or not to award any contract in respect of this Notice. Full details of the scope and requirements for the opportunity are set out in the tender documentation issued by the Contracting Authority. All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of their tenders and the procurement process as a whole. Under no circumstances will the Contracting Authority or any of its advisors be liable for any costs or expenses borne by any applicant or such applicant's associated organisations or any of its advisors in this process whether the applicant is successful or otherwise. The Contracting Authority considers that this contract may be suitable for contractors that are small or medium enterprises (SMEs). Selection of tenderers will be based solely on the criteria set out in the procurement documents.