Procurement of a Consultant to provide Project Management and Quantity Surveyor Services for a Major Compound Remodelling and Refurbishment Project, Tokyo, Japan

Concepts

• construction project management
• project and design preparation
• construction management
• senior project manager
• refurbishment project
• project management
• lead cost manager
• tokyo
• compound remodel
• quantity surveyor services

Location

London

Description

The Foreign Commonwealth and Development Office (“FCDO”) is undertaking a Major Compound Remodel and Refurbishment Project at the British Embassy, Tokyo. This includes: remodeling and refurbishment of the Embassy office (the “New Building”) to provide a modern, fit for purpose and first class flexible working environment; refurbishment of the Residence to reflect its historical and political significance; and the remodeling and refurbishment of the Chancery Building as a hosting venue and conference centre for representational events. The FCDO is tendering for the provision of Project Management and Quantity Surveyor Services for the delivery of a Major Compound Remodel and Refurbishment Project at the British Embassy, Tokyo, This Procurement Process is being run in accordance with the Open Procedure under Regulation 27 of the Public Contracts Regulation 2015.

Total Quantity or Scope

The FCDO has disposed of excess land within the compound of the British Embassy, Tokyo, and intends to refurbish all elements of the remaining compound in a phased approach. The project scope of works is: • Remodel and refurbish the ‘New Building’ Embassy office building to accommodate all staff on the compound; • Refurbish the Ambassador’s historic Residence; • Accessibility and sustainability improvements throughout the compound • Remodeling of the Chancery Building to become a hosting and conference centre. • Refurbishment of guardhouses, garage block, plant rooms. • Creation of new gym / sports facilities and staff clubhouse • Works to ensure seismic compliance for the boundary wall, especially on the northern boundary of the site. The indicative overall project budget is c£120m, including build costs, fit-out costs, professional fees, contingency and Optimism Bias. The FCDO is tendering for a Supplier to deliver the following elements of the Project: •Project Management and Cost Management services, including building contract production and administration, for the RIBA 4 to RIBA 7 stages. The Successful Supplier must: •Provide a suitably qualified and experienced security cleared Senior Project Manager (the lead PM). This PM will ideally be located in the UK and must have experience of NEC contracts. This PM could be Tokyo based which may provide an efficiency. •Provide a Cost Management team that is both located in the UK and Tokyo. The UK element must have experience of the NEC contract and be lead Cost Manager. •UK based individuals are to be security cleared. •Tokyo/Japan based staff will be subject to local police checks. •Have a presence in the Japanese market or be able to partner with a Japanese consultancy. The initial appointment for the Consultant will be for Phase 1 of the Major Compound Remodelling and Refurbishment Project, Tokyo, Japan with a completion date of 31 July 2027. The FCDO reserve the right to appoint the Consultant to deliver services for Phase 2 and Phase 3 of the project and extend the contract term accordingly. Please note that the Contract term allows for a 52 week defect period. The estimated value of the service is £1.5m-£3m, including Phases 1-3.

Renewal Options

The initial appointment for the Consultant will be for Phase 1 of the Major Compound Remodelling and Refurbishment Project, Tokyo, Japan with a completion date of 31 July 2027. The FCDO reserve the right to appoint the Consultant to deliver services for Phase 2 and Phase 3 of the project and extend the contract term accordingly.

CPV Codes

• 71541000 - Construction project management services
• 71242000 - Project and design preparation, estimation of costs
• 71244000 - Calculation of costs, monitoring of costs
• 71540000 - Construction management services
• 79994000 - Contract administration services

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are not available.
• Staff qualifications are relevant.
• Award on basis of price and quality.

Other Information

Important Information for all Potential Suppliers In order to participate and gain access to the Invitation To Tender pack, potential suppliers should access the FCDO’s e-procurement portal, JAGGAER ONE, available via the below link. URL: https://fcdo.bravosolution.co.uk/web/login.html Once logged in, search for project reference project_1053 and itt_6445 If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the “Click here to register!” button, and follow the on-screen instructions to complete registration. Registration takes approximately 5 minutes and is free of charge. Two-Factor Authentication (2FA) Potential suppliers should note that two-factor authentication will be required to access the FCDO’s e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO’s e-procurement portal, JAGGAER ONE.