Provision of a Fully Managed Fleet Store

Concepts

• fleet management
• irvine
• vehicle fleet management
• vehicle fleet support
• any other fleet store service duties
• its managed fleet store
• nac’s fleet
• management information reporting
• nac’s fleet management system
• a fully manned and managed fleet store service

Location

Irvine

Description

North Ayrshire Council (“NAC”) is seeking an experienced, knowledgeable and capable supplier to deliver a fully manned and managed fleet store service. The key requirements of the service are: A fully manned store on-site at the Transport Hub, Kilwinning; Provision of core items available immediately for selection; Provision of non-core items available to NAC as per stated timescales; Management information reporting provided in a format that is compatible with NAC’s Fleet Management System; Any other fleet store service duties required. NAC currently have a contract in place for this requirement which is due to expire on 12th August 2024 and therefore the requirement is being re-tendered. The resultant contract will be for a period of five (5) years commencing 13th August 2024 until 12th August 2029.

Total Quantity or Scope

NAC needs to review its current provision for its managed fleet store, which includes the supply of vehicle parts and plant parts. NAC require a fully managed and supported service including sourcing, supplying, collecting and delivering of parts, accessories and consumables to NAC’s on-site fleet store facility including the supply of the full range of parts, accessories and consumables for the repair of and maintenance of NAC’s fleet which includes amongst others, refuse, roads and ground care vehicles. Procurement will follow the open-tender route.

Award Criteria

CPV Codes

• 50111000 - Fleet management, repair and maintenance services
• 50111100 - Vehicle-fleet management services
• 50111110 - Vehicle-fleet-support services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are not available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Lots are not being used for this tender for the reasons stated below: Nature of the contract is not suitable for lots. Delivery of the contract is location specific. Would require additional contract management resource which is not available. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26400. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Community benefits will be required on a mandatory basis for: - Employability & Skills - SMEs - TSOs - Education - Community Wish List (http://northayrshire.community/community-benefits-wishlist- application-form/) (SC Ref:763448)