Fire Alarm and Associated Systems Maintenance Contract

Concepts

• fire alarm systems
• woking
• fire plans
• associated systems maintenance contract
• associated system maintenance
• the site fire alarm detection equipment
• associated systems
• system
• fire
• alarm

Location

Description

The contract is for a single supplier to provide maintenance for the Fire Alarms and associated Systems at The Pirbright Institute. Work Package 1 - Fire Alarm and Associated System Maintenance The contractor will be responsible for ensuring the equipment listed within the Schedule of Buildings of the ITT package is tested and maintained to the current British Standards, in a safe and effective manner with minimum disruption. You will be expected to carry out the service visits on each building system, as specified in the Schedule of Buildings each year, invoicing after each visit with a signed copy of the service report, clearly identifying each piece of equipment that has been tested during the service visit (asset location plans or schematics and or Check Lists will be provided and must be annotated, dated and signed, to clearly identify the equipment that has been tested during the service visit(s)). An annual certificate must be provided to show compliance with the current British Standards each year. The contractor will also provide the necessary tools and labour required to access the site fire alarm detection equipment. The contractor will be expected to advise on the condition of the equipment and provide details of any remedial works for each building, with a breakdown of the associated cost within two weeks of the service visit. Critical remedial works should be advised to TPI on the same day. The contractor will also be expected to update (annotate) 'Fire Plans' when changes occur or errors are found on the existing plans. Work Package 2 - Emergency Call Out Service The supplier of works package 1 must also provide a 24 hour emergency call out Helpdesk Service. Engineer to attend site within 4 hours of an emergency call being placed.. All specification requirements that are associated with work package 1 also apply this work package. Work Package 3 - Additional Works Costs The supplier of works packages 1 & 2 must also provide hourly/day rate costs for delivering additional works over and above the maintenance contract works for each year of the contract. Rates for normal / out of hours and Mon - Fri / Sat - Sun should be provided as per the price schedules included in Appendix C of the ITT Package. All specification requirements that are associated with work package 1 also apply to this work package.

CPV Codes

• 31625200 - Fire-alarm systems

Indicators

• Contract is suitable for SMEs.

Other Information

INVITATION TO TENDER - Fire Alarm and Associated Systems Maintenance Contract 2024.docx Appendix A - Supplier Pre-Qualification Questionnaire.docx Appendix B - Fire Alarm and Associated Systems Maintenance Contract Scoring Matrix tab 1.pdf Appendix B - Fire Alarm and Associated Systems Maintenance Contract Scoring Matrix tab 2.pdf Appendix C - Pricing Schedule.docx Appendix D - Standard Terms and Conditions for the Purchase of Goods and Services.pdf Appendix E - Contract Specification Document - Fire Alarm System 2024 v1.docx Appendix E - 1-9.zip Appendix F - Form of Offer.docx Appendix G - The Pirbright Institute's use of animals in research.pdf