ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS

Concepts

• glasgow
• mechanical and electrical
• building installations
• heating and plumbing equipment
• repair and maintenance
• heating equipment
• central heating radiator valves
• heat exchange, air conditioning
• heat pumps
• plumbing and heating materials

Location

Cardonald and Pollokshields, Glasgow

Description

The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st October 2024 until 30th September 2026, and will primarily include; Annual maintenance servicing of Air Source Heat Pump heating installations (approximately 175no properties); Annual maintenance servicing of Heat Interface Unit installation served by Communal Heating Installations (approximately 231no properties); Annual maintenance servicing of Unvented Cylinder Heating installations (approximately 291 properties) Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and An annual reactive maintenance repairs service including replacement of defective parts and components (replacement parts and components up to the value of 100GBP per property) including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump and Heat Interface Unit installations served by Communal Heating properties only (approximately 406no properties). Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.

Total Quantity or Scope

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015

Renewal Options

May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an estimated value 84000 GBP (excluding VAT) per annum

Award Criteria

CPV Codes

• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 39715000 - Water heaters and heating for buildings; plumbing equipment
• 39715200 - Heating equipment
• 39721310 - Air heaters
• 42131110 - Central-heating radiator valves
• 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
• 42511110 - Heat pumps
• 42533000 - Parts of heat pumps
• 42530000 - Parts of refrigerating and freezing equipment and heat pumps
• 44115200 - Plumbing and heating materials
• 44115220 - Heating materials
• 44163121 - Heating pipes
• 44620000 - Central-heating radiators and boilers and parts
• 44621110 - Central-heating radiators
• 44621112 - Parts of central-heating radiators
• 45259300 - Heating-plant repair and maintenance work
• 45331000 - Heating, ventilation and air-conditioning installation work
• 45315000 - Electrical installation work of heating and other electrical building-equipment
• 45331100 - Central-heating installation work
• 50721000 - Commissioning of heating installations
• 71314310 - Heating engineering services for buildings

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor. Bidders are also advised that Southside Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period. The Event will be free of charge and shall provide a site visit to a sample property of each existing heating installation type included in the tender documentation to illustrate Southside Housing Association’s requirements contained within the tender documentation. The Meet the Buyer/Site Visit Event will be attended A.D.A Construction Consultants and the person from Southside Housing Association that is currently responsible for the management of the heating annual maintenance and reactive repairs Contract. The Meet the Buyer/Site Visit Event will commence at 10am BST on Friday 21st June 2024 and cover properties within Cardonald or Pollokshields, with the visit lasting between 1-2 hours. To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12noon BST on Thursday 20th June 2024. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to two delegates. Bidders are also advised that Southside Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements. Bidders are also advised that free of charge on street parking is available at each of the sites/estates. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=769163. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Refer Tender Document 9 ''Community Benefits' provided with the Contract Notice (SC Ref:769163) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=769163