QUB/2510/24 Framework Agreement for the Provision of Professional Photography Services

Concepts

• photographic services
• belfast
• advertising photography
• studio photography
• specialised photography
• photography services
• professional photography services
• corporate photography•
• professional
• photography

Location

Belfast

Description

The Communications Office within Queen’s wishes to appoint a panel of three photography service providers to a framework agreement for the Provision of Professional Photography Services, ensuring continuity of service and resulting in the delivery of key University messaging. Photography services required are as follows and will be available to Queen’s Schools and Directorates on an ad hoc basis:• Public Relations Photography• Corporate Photography• Creative photographyThe Economic Operator(s) will be required to deliver the service at multiple locations within Queen’s campus and at other venues as required.Call-off from this Framework Agreement is by means of Method 1 - Direct Award (Ranked), Method 2 - Desktop Evaluation, or Method 3 – Further Competition.

Total Quantity or Scope

– Further Competition.For call-off by means of Method 1 and 2, the requestor will be required to contract directly with the first ranked Framework Provider, identified via the Call-off method chosen, unless:• No response within four hours of initial request for non-urgent requirement.• No response within one hour of initial request for urgent requirement (required the same day/next day).• They confirm they do not have the capacity to provide the service.• They cannot provide the service within the required timescales.If any of these apply, then the second ranked Framework Provider will be contacted, and so on.For call-off by means of Method 3, all the Framework Providers appointed will be included in the exercise and contacted for specific pricing. Exclusion from further competition will be on the basis of either:• No response within 5 working days of request for quote.• They confirm they do not have the capacity to provide the service.• They cannot provide the service within the required timescales.The first ranked provider identified from the further competition will be then contracted directly by the requestor.Queen’s cannot however offer any guarantee as to the value or volume of business which will be awarded to any one Economic Operator.As this tender is for a framework arrangement, it is Queen’s intention to award this tender on the basis of receiving more than one satisfactory compliant tender submission. Should only one satisfactory compliant tender be received, the University reserves the right to terminate the procurement exercise and, if required, to re-advertise.

Renewal Options

The Agreement will initially be for a period of 12 months, subject to satisfactory annual review, with the option to extend the agreement by up to a further 36 months. The Agreement will initially be for a period of 12 months, subject to satisfactory annual review, with the option to extend the agreement by up to a further 36 months.

CPV Codes

• 79961000 - Photographic services
• 79961100 - Advertising photography services
• 79961350 - Studio photography services
• 79961300 - Specialised photography services
• 22315000 - Photographs

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Professional qualifications are sought.
• Award on basis of price and quality.