TRN-24-002 Transport of School Meals

Concepts

• transport services
• belfast
• meals on wheels
• meal delivery service
• goods transport vehicles
• school meals
• meals
• school
• trn-24-002 transport of school meals
• trn-24-002 transport

Location

Belfast

Description

TRN-24-002 Transport of School Meals

Lot Division

Renewal Options

The period of all Call Off Contracts awarded from the DPS will be from the commencement date on the Award Notification and will run up to the end of that Academic Year i.e. end of June of each academic year. The decision to extend specific Contracts for Individual Runs will be made at the discretion of the Client and in accordance with the Commercial Conditions of Contract for Services Contracts. Extension options will align with the academic Years, and each contract will be for further additional Academic Year, for a maximum of 5 additional Academic Years (Maximum contract period of 6 years i.e. initial contract period including any enacted extensions). All commencement and expiry dates will be stated within the Award or Extension Notifications.

CPV Codes

• 60000000 - Transport services (excl. Waste transport)
• 55521100 - Meals-on-wheels services
• 55521200 - Meal delivery service
• 60120000 - Taxi services
• 60180000 - Hire of goods-transport vehicles with driver
• 60172000 - Hire of buses and coaches with driver

Indicators

• Bids should cover a maximum number of lots.
• Bids may cover one or more lots.
• This is a recurring contract.
• Options are available.
• Renewals are not available.
• Award on basis of price and quality.

Other Information

Additional Services. . The DPS will operate until and including 7th July 2028 however the contracts for runs awarded under this DPS can continue until expiry of the individual contracts and any optional extension periods enacted by the Client.. The estimated values of the DPS are based on the analysis of historical expenditure and are not to be deemed to be a guarantee of the value of any Lot Contract(s) awarded through the DPS competition process. Nevertheless, the Client has included a value range for the Lot Contracts. Overall, for contracts awarded through the DPS, the estimated contract values are: . • Lower estimated contract value – £11,400,000 . • Upper estimated contract value – £21,000,000. Given the essential nature of the Services under the Lot Contracts (i.e. delivery of schools meal), the Client must ensure that the higher range is built into the DPS for any new contract(s) to cover unplanned, unforeseen events including:- . • Increase/decrease in the number of schools and number of pupils,. • Increase/decrease in the demand to use the DPS (e.g. by schools, including the Voluntary, Grant Maintained and Irish Medium Sectors and other Client associated establishments),. • General increases/decreases in all costs such as fuel, insurances, labour rates etc.,. • Unforeseen/unplanned events (for e.g. new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise this DPS),. • Increase/decrease in EA funding,. • Staff shortages or absences that result in closures of EA Kitchens. • Changes to Government policy that impacts the EA Catering Service’s requirements in relation to this Service. • Environmental considerations and/or changes in EA environmental policy that impact the requirements for this type of service.. • Any decision to increase / decrease / remove Client’s fleet currently delivering the services.. Therefore, while the value of the DPS over its 6-year period is estimated at £11,400,000; actual spend under this DPS may exceed this estimated value. In such circumstances the identification of the overspend or any of the above points will be the trigger point that invokes a review clause. While the value of the DPS over its maximum 6-year period is estimated at £11,400,000, the value published in the Find a Tender Service Contract Notice is £21,000,000 to account for the above-mentioned factors. All values are exclusive of VAT. While spend on this contract may be less than the estimated value of £11,400,000 over the lifetime of the contract; spend will not exceed the maximum estimated value of £21,000,000..