Christmas Lights Switch on Events

Concepts

• event services
• hamilton
• event management service
• event packages
• events
• christmas lights switch
• christmas light switch
• christmas
• all future events
• light

Location

Hamilton

Description

The Council's Community & Enterprise Resources, Enterprise and Sustainable Development Services require to establish a Contract to provide Christmas Light Switch On Events within the geographical area of South Lanarkshire which includes event packages and event management service for Christmas Lights Switch On Events in the following locations: - Carluke, Lanark, Hamilton, Rutherglen and Cambuslang. The form of contract is South Lanarkshire Council Terms and Conditions of Contract for Services. The requirement for the services will be subject to ongoing budget review and all future events will be subject to funding confirmation by the Council on an annual basis. The contract period is August 2024 to January 2028 with option to extend by up to 24 months subject to satisfactory performance, financial standing and availability of funding.

Total Quantity or Scope

The contract will be awarded via Open Procedure on the basis of the most economically advantageous tender received. The quality (technical) weighting for this tender will be set at 60% and the price (commercial) weighting will be set at 40%. The contract will be procured via Open Procedure and the ITT will be published in Public Contracts Scotland Tender (PCS-T).

Renewal Options

option to extend by up to 24 months subject to satisfactory performance, financial standing and availability of funding

Award Criteria

CPV Codes

• 79952000 - Event services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

The requirement for the services will be subject to ongoing review and all future events will be subject to funding confirmation by the Council. Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 Prompt Payment Certificate SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration Declaration Section *Form of Tender SPD Question 3D.11 Non-Collusion Certificate SPD Question 4B.5.1 Insurance Certificates Declaration Section *Health and Safety Questionnaire *The ‘Form of Offer to Tender' must be completed and uploaded within the relevant question in the Commercial Envelope. *The Health and Safety Questionnaire must be completed and uploaded within the relevant question in the Commercial Envelope. In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27026. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Under this contract bidders will be required to actively participate in the achievement of Community Benefits. A summary of the expected Community Benefits has been provided within the attachment area/technical envelope and bidders will be asked to provide details of the Community Benefits they can offer as part of their bid. The Council has calculated that the minimum total of 80 community benefit points which must be delivered under this contract based on the full duration of the contract. (SC Ref:771972)