SCC IC Extra Care Housing Phase 2 Delivery

Concepts

• construction work
• reigate
• sheltered housing
• extra care housing schemes
• care services
• an extra care housing provision
• the extra care housing provision
• the extra care housing
• 219 affordable housing units
• the care service

Location

The county of Surrey

Description

Surrey County Council is seeking to procure a supplier to undertake the design, build, finance and operate (DBFO) of an extra care housing provision at 3 sites: Colebrook, Orchard Court and Birchlands. The 3 sites are anticipated to deliver in the region of 219 affordable housing units. The Procurement is being undertaken in accordance with the Competitive Procedure with Negotiation pursuant to regulation 29 of the Regulations. Although the Council is utilising the Competitive Procedure with Negotiation, it intends to undertake a streamlined process, limiting discussions with Bidders to matters that are strictly necessary and which would benefit from discussion between the parties. The Council intends to invite a maximum of four Candidates from the SQ Stage to submit an Initial Tender and participate in the negotiation phase of the Procurement.

Total Quantity or Scope

The object of this tender opportunity is the design, build, finance and operation of extra care housing schemes. Upon the completion of the construction of the extra care housing, the successful bidder will be required to provide the landlord and housing management element of the service. The Council is proposing to offer an agreement for lease and subsequently a minimum 125-year ground lease to the supplier in respect of each site, which are all currently vacant. For the purposes of enabling the Council to make efficient use of existing commissioning models in respect of the provision of care services to vulnerable older persons and to align the care provided to the occupants of the extra care housing with that provided more widely, the Council shall be procuring the care service separately to this tender In accordance with the Council’s strategic requirements pertaining to the extra care housing provision, the Council requires that the tenure at the schemes shall be a 100% affordable model. To meet the Council’s definition of affordability, rents and service charges must be set at levels agreed with the strategic housing authority. To meet the Council’s strategic priorities, the Council shall require 100% nomination rights to the extra care housing provision, with tenancies being offered only to those persons that shall meet the Council’s eligibility criteria. The Procurement is being undertaken in accordance with the Competitive Procedure with Negotiation pursuant to regulation 29 of the Regulations. Although the Council is utilising the Competitive Procedure with Negotiation our ambition is to undertake a procurement which is not overly burdensome and facilitates enough interaction with bidders to arrive at the right decision. This is why we have opted to utilise the competitive procedure with negotiation — a process which enables us to interact with shortlisted bidders and provides bidders with a reciprocal opportunity to explore potential solutions with us and obtain detailed feedback on their proposals.

CPV Codes

• 45000000 - Construction work
• 45210000 - Building construction work
• 85323000 - Community health services
• 45211341 - Flats construction work
• 45215100 - Construction work for buildings relating to health
• 45215212 - Retirement home construction work
• 45215213 - Nursing home construction work
• 45215214 - Residential homes construction work
• 45211340 - Multi-dwelling buildings construction work
• 45211200 - Sheltered housing construction work

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Award on basis of price and quality.

Other Information

The Council has a further requirement to deliver 150 to 200 units, which may be added to this award at a later date should the Council wish to do so, which will be subject to a formal Council decision. This further requirement would be subject to the same financial evaluation model as set out in the procurement documents and subject to the same terms and conditions. Bidders will remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from Bidders in connection with taking part in this procurement, regardless of whether such costs arise as a consequence direct or indirect of any amendments made to the procurement documents by the Council at any time. The Council reserves the right at any time to: (i) reject any or all responses and to cancel or withdraw this procurement at any stage; (ii) award a contract without prior notice; (iii) change the basis, the procedures and the time-scales set out or referred to within the procurement documents; (iv) require a bidder to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification); (v) terminate the procurement process; and (vi) amend the terms and conditions of the selection and evaluation process. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties subject to a sufficient number of satisfactory responses being received.