Edgewick Primary School and Park Hill Primary School ~ Catering Tender

Concepts

• school catering
• west midlands
• coventry
• park hill primary school
• full catering services
• school
• community schools
• edgewick primary school
• parkhill primary school
• park hill primary

Location

West Midlands

Description

Edgewick Primary School and Parkhill Primary School are community schools located in Coventry that have come together in seeking a new catering partner.

Total Quantity or Scope

Both Edgewick Primary School and Park Hill Primary school have joined together in embarking on this tender process with the intention of appointing an experienced Catering contractor to deliver full catering services at both the schools. The contract is intended to commence as per the below; Edgewick Primary School on 1st January 2025 and will be for an initial period of 3 years plus an option to extend by 2 years up to a maximum of 5 years in duration. Park Hill Primary School on 1st April 2025 and will be for an initial period of 3 years plus an option to extend by 2 years up to a maximum of 5 years in duration. The turnover for Edgewick Primary School is estimated to be Circa £114,000, £342,000 over 3 years for the initial period. The turnover for Park Hill Primary School is estimated to be Circa £100,000, £300,000 over 3 years for the initial period. Combined turnover is estimated to be circa £642,000 over 3 years for the initial period Objectives Both Schools have joined up to run a group tender exercise in seeking to appoint a catering partner who will work in collaboration with the schools and whose initiative and innovation will be welcomed for the provision of service within the existing facilities of the schools with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The wish is for the successful contractor to review the current range of services offered at the schools and make recommendations accordingly. The expectation of the successful contractor is to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, sourced ingredients being prepared on-site. The Schools expect the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters. The Schools believe that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. The schools are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding funding improvements as part of the Contractor’s tender submission would be welcomed. The contract offered covers the scope for the provision of all catering services within the School, which currently includes, Breakfast, lunch, hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost. Whilst the schools prioritise value for money as a key objective of the Competitive Tender Process, it is not obliged to accept the lowest price. Ultimately, it is important that the Contractor can demonstrate an ability to manage an efficient catering service through the application of effective staff training, management and quality controls that deliver continual ‘best value’ to all schools within the Trust. Other notes: •Please be advised that this contract will be let on a 3 + 1 + 1 year basis. •Please be advised that there are staff on LGPS at both schools. •Please be advised that the catering service is currently contracted to; o Alliance in Partnership at Edgewick Primary School o Solihull Catering at Park Hill Primary School •The winning bidder is required to pay the Litmus tender fee of £4,000 plus VAT, directly to the Litmus Partnership, upon contract award.

CPV Codes

• 55524000 - School catering services

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Award on basis of price and quality.

Legal Justification

Contract start date January 2025

Other Information

To respond to this opportunity please click here: https://litmustms.co.uk/respond/8Q3E76A3V5 The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-West-Midlands:-School-catering-services./8... To respond to this opportunity, please click here: https://litmustms.co.uk/respond/8Q3E76A3V5 GO Reference: GO-2024729-PRO-27059302