Procurement of a Contractor for Housing Repairs and Maintenance Works and Services Contract

Concepts

• milton keynes
• building installation
• repair and maintenance
• installation work
• miscellaneous repair
• lift maintenance
• fencing work
• construction work
• high quality services
• housing repairs

Location

Milton Keynes:

Description

Milton Keynes City Council (the 'Authority') invites expression of interest from suitably qualified and experienced organisations in relation to its contract for housing repairs and maintenance works and services (the Contract). The Contract is to deliver a programme of both planned and reactive repairs and maintenance works across its housing stock which is made up of various residential blocks of flats, houses, maisonettes, bungalows, garages and travellers sites. The Authority is seeking a contractor to deliver the works and services in a manner that will maximise the use of the latest technology, processes and management techniques to deliver high quality services that are customer focused, right first time and provide excellent value for money for the Authority whilst supporting and enhancing the Authority’s values and aims.

Total Quantity or Scope

The procurement is for the Authority's contract for Housing Repairs and Maintenance works and services (R&M Works and Services). The Authority is seeking a single contract to deliver a programme of both planned and reactive repairs and maintenance works across its housing stock which is made up of various residential blocks of flats, houses, maisonettes, bungalows, garages and travellers sites. The Authority is conducting this procurement through the competitive procedure with negotiation in accordance with Regulation 29 of the Public Contracts Regulations 2015 (as amended) (‘PCR’) and will be carrying out the procurement procedure in successive stage. Further information is set out in the procurement documents. To express interest, economic operators must complete and return responses to the selection questionnaire which uses the Common Assessment Standard (the CAS Questionnaire or CQ) in accordance with the instructions set out in the procurement documents. The Authority’s needs and requirements for the Contract are included in the procurement documents published with this notice. This procurement is undertaken pursuant to the competitive procedure with negotiation using an electronic tendering system. Economic operators will need to register on the portal to participate and the registration is free. All documentation is available from and all communication is to be conducted via the portal at https://in-tendhost.co.uk/milton-keynes/ This procurement shall take place in successive stages as referenced in Regulation 29(19) of the PCR. Following submission of the completed CQs, the Authority will apply the selection criteria, as set out in the procurement documents. Based upon the selection criteria set out in the CQ, the Authority intends to shortlist and invite the top four (4) scoring economic operators to progress from the selection stage to the invitation to participate in negotiation and submission of initial tender stage provided there are sufficient economic operators that submit and pass the selection stage. Each of the economic operators shortlisted at the selection stage will be invited to submit initial tenders. Following the evaluation of the initial tenders, in accordance with the evaluation methodology set out in the procurement documents, the Authority will, either make an award based on the initial tenders or, as is the Authority’s current intention, invite the economic operators to participate in negotiation. Following conclusion of the negotiation the Authority shall invite the economic operators to submit final tenders. The final tenders shall be evaluated in accordance with the evaluation methodology set out in the procurement documentation and the Authority shall make an award accordingly. The Authority reserves the right to add stages or revise this process and/or to discontinue all or part of this procurement process at any stage at any time and not to award a contract for some or all of the R&M Works and Services for which responses are invited for any reason. Additional information: The Contract Period will be for a term of 5 (five) years commencing on 05 August 2025 with an option for the Authority to extend the Contract Period for a further period of 5 (five) years on not less than 6 (six) months prior written notice to the Contractor prior to the end of the initial Contract Period.

Renewal Options

The Contract Period will be for a term of 5 (five) years commencing on 05 August 2025 with an option for the Authority to extend the Contract Period for a further period of 5 (five) years on not less than 6 (six) months prior written notice to the Contractor prior to the end of the initial Contract Period.

CPV Codes

• 45300000 - Building installation work
• 50800000 - Miscellaneous repair and maintenance services
• 50750000 - Lift-maintenance services
• 44221000 - Windows, doors and related items
• 45421111 - Installation of door frames
• 50700000 - Repair and maintenance services of building installations
• 44115600 - Stairlifts
• 50712000 - Repair and maintenance services of mechanical building installations
• 50413200 - Repair and maintenance services of firefighting equipment
• 45421110 - Installation of door and window frames
• 44221100 - Windows
• 90922000 - Pest-control services
• 44112200 - Floor coverings
• 45421140 - Installation of metal joinery except doors and windows
• 39141400 - Fitted kitchens
• 39715210 - Central-heating equipment
• 50000000 - Repair and maintenance services
• 45421130 - Installation of doors and windows
• 45311100 - Electrical wiring work
• 45421151 - Installation of fitted kitchens
• 44480000 - Miscellaneous fire-protection equipment
• 45421132 - Installation of windows
• 45421131 - Installation of doors
• 45421120 - Installation of thresholds
• 90650000 - Asbestos removal services
• 45342000 - Erection of fencing
• 50711000 - Repair and maintenance services of electrical building installations
• 50720000 - Repair and maintenance services of central heating
• 45211310 - Bathrooms construction work
• 45421112 - Installation of window frames
• 71315300 - Building surveying services
• 45430000 - Floor and wall covering work
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 45421100 - Installation of doors and windows and related components
• 39190000 - Wallpaper and other coverings
• 45420000 - Joinery and carpentry installation work
• 45262660 - Asbestos-removal work
• 51000000 - Installation services (except software)
• 39141000 - Kitchen furniture and equipment

Indicators

• This is a recurring contract.
• Renewals are available.
• Professional qualifications are sought.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Contract Period will be for a term of 5 (five) years commencing on 05 August 2025 with an option for the Authority to extend the Contract Period for a further period of 5 (five) years on not less than 6 (six) months prior written notice to the Contractor prior to the end of the initial Contract Period. The estimated value of the R&M Works and Services over the initial Contract Period of five (5) years is £230M. The estimated value of the R&M Works and Services over the maximum potential Contract Period of 10 years is £475M. This calculation is based upon indicative capital investment demand and responsive repair demand of the Authority’s housing estate over this period. This estimated value is indicative only, and the Authority does not guarantee to Tenderers the volume or value of works and services under the Contract.The Authority is of the view that TUPE is likely to apply to some staff at contract commencement but economic operators will be expected to undertake their own due diligence. Economic operators should note that the procurement documents marked as draft provide indicative information of the Authority’s approach in the procurement process at this stage and are for general information only. The Authority reserves the right to vary, amend and update any aspects of the draft procurement documents and final details and versions of the procurement documents will be confirmed to applicants that are successful in being selected to participate in negotiation.The Authority is seeking to procure an economic operator who can innovate to perform the Housing Repairs and Maintenance Works and Services within the Authority’s affordability. Economic operators should note that whilst the estimated total value is a proxy for affordability it is not a target sum. The Authority reserves the right to omit, amend or recalibrate any part of the works or technical standards at any stage and to require those economic operators remaining in the process at that stage to adjust their bids accordingly without reverting to previous stages.The Authority reserves the right to abandon this procurement process at any stage and/or not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice. Economic operators are entirely responsible for their costs and losses incurred or arising as a result of any participation in this procurement process.Any clarifications regarding this opportunity must be raised through https://in-tendhost.co.uk/milton-keynes/aspx/HomeThe Authority undertakes to hold confidential any information provided in the tender submitted, subject to the Authority’s obligations under law, including the Freedom of Information Act 2000. If the tenderer considers that any of the information submitted in the tender should not be disclosed because of its commercial sensitivity or for reasons of confidentiality, then this should be stated with the reason for considering it sensitive. The Authority will then endeavour to consult with the tenderer about such commercially sensitive or confidential information when considering any request received under the Freedom of Information Act 2000 before replying to such a request, but the decision of the Authority in deciding whether an exemption applies is final.The Authority reserves the right to carry out additional financial checks on all economic operators tendering for this opportunity at any time during the procurement process, to ensure that they continue to meet the Council's requirements and remain financially viable to deliver the Housing Repairs and Maintenance Works and Services. The Authority may require a group of economic operators to whom the Contract is awarded to form a legal entity.