Grounds Maintenance Services

Concepts

• horticultural services
• coleraine
• winter maintenance
• agricultural services
• tree maintenance
• grounds maintenance
• grassing services
• seeding services
• grounds areas
• grounds maintenance services

Location

Ulster University campuses in Northern Ireland at Coleraine, Derry ~ Londonderry, Jordanstown Sports Village (JSV) and Knocktarna House (Coleraine)

Description

Grounds Maintenance Services - Request for Information (RFI)

Total Quantity or Scope

Ulster University intends to commence a procurement exercise for Grounds Maintenance Services later this year. The Services will include maintenance on a wide range of Grounds areas, including although not exclusively: • maintenance of amenity grassed areas. • seasonal leaf and debris lifting and removal from all surfaces. • maintenance of planted areas. • maintenance of seasonal bedding. • maintenance of wildflower meadows. • maintenance of newly planted trees. • maintenance of green roofs. • total & selective weed control. • tree surgery & tree maintenance. • hard surface cleaning. • winter maintenance, gritting, snow clearance and the like. • provision of floral displays for Conferencing and Graduation events. • road gully maintenance. • roads, car parks and hard surface sweeping. • management of litter & debris, management of bins, whole area litter picking to include dog waste bins. • management of green waste. • management of assistance animals’ compounds. • management of dedicated plant collections. • woodland trail maintenance. • graffiti removal. It is anticipated that lots may not apply and the University may award a single contract to an Economic Operator. The University welcomes tender submissions from service providers who wish to work together as a consortium, however, consortium members may not be part of more than one consortium. The indicative timetable for the main stages of the procurement process is anticipated to be as follows: • Invitation to Tender (ITT) - Q4 2024 • Contract Award - Q1 2025 • Services Commencement - Q1 2025 The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with the procurement and development of a specification for Grounds Maintenance Services. The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice is published. Additional information: The anticipated contract period shall be for an initial 4-year contract period with the option to extend for any periods up to and including 48 months. The estimated total value stated above in Section II.1.5 above includes the initial 4 year contract period and the option to extend the contract for any periods up to and including 48 months.

CPV Codes

• 77300000 - Horticultural services
• 44113910 - Winter-maintenance materials
• 77100000 - Agricultural services
• 77211500 - Tree-maintenance services
• 77310000 - Planting and maintenance services of green areas
• 77311000 - Ornamental and pleasure gardens maintenance services
• 77312000 - Weed-clearance services
• 77313000 - Parks maintenance services
• 77314000 - Grounds maintenance services
• 77314100 - Grassing services
• 77315000 - Seeding services
• 77330000 - Floral-display services
• 77340000 - Tree pruning and hedge trimming
• 90511300 - Litter collection services
• 90610000 - Street-cleaning and sweeping services
• 90620000 - Snow-clearing services
• 90630000 - Ice-clearing services
• 90640000 - Gully cleaning and emptying services
• 90690000 - Graffiti removal services
• 90914000 - Car park cleaning services
• 90918000 - Bin-cleaning services

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Please note that the Request for Information (RFI) questionnaire for this opportunity will be accessible on the eSourcing NI platform. This RFI questionnaire also contains further information on the opportunity which can be accessed on the following portal website: https://e- sourcingni.bravosolution.co.uk/web/login.shtml. This RFI questionnaire should be completed by interested providers and submitted via eSourcing NI as directed no later than 13 September 2024. The information contained within this notice may be subject to change within the final Contract Notice published in relation to this opportunity. The University will, once the Contract Notice and procurement documents have been published, welcome interest from all capable potential service providers. However, interested parties are advised that they must ultimately satisfy the minimum requirements of the initial selection criteria that will be set out in the procurement documents, in order to be considered for shortlisting to proceed to the next stage, Invitation to Tender (ITT) award criteria of the procurement process.