EVENT MANAGEMENT AND DELIVERY FRAMEWORK

Concepts

• event services
• general event management services
• security project management
• management
• chain management
• public events requirements
• manager contractors•event security
• sporting events
• major events
• managing suppliers

Location

United Kingdom:

Description

Procurement of a multi-lot Events Management Planning and Delivery Framework (EMF) that would service public events requirements (Major Events) for the Department of Culture, Media and Sport (DCMS) (Sporting Events, Ceremonials etc.), Other Government Departments (OGDs) (such as Foreign, Commonwealth and Development Office (FCDO)) and Arm length Bodies (ALBs). This procurement will be conducted under the forthcoming regulations of the new Procurement Act 2023 (PA 2023) effective from October 2024.

Total Quantity or Scope

The Department has published this PIN to provide information on the planned procurement, as described below. This remains subject to internal approvals and the Department reserves the right to make amendments, or to not proceed with the procurement.The Authority is seeking suppliers to form an Event Management and Delivery Framework. The services required include, but are not limited to:•Major indoor and outdoor (metropolitan and non-metropolitan) event delivery•Event planning, consultancy, design, delivery, coordination and management •Event Manager Contractors•Event security including crowd and traffic management, stewarding, security guards, crowd dynamic modelling, adaptation of facilities, security project management, close protection security (VIP security and access), outdoor and indoor crowd control. •Infrastructure (temporary structures), marquees, fencing and barriers, trackway and walkway.•Professional Services (cost consultancy, strategic, financial consultancy), media services, communication, project management and/coordination, supplier health and safety advice. •Accreditation•Event health and safety•Supply chain management (sourcing, and managing suppliers/sub-contractors, negotiating costs, delivery arrangement)•Sustainability Consultation•Event Technology Infrastructure (Digital security, Solar CCTV Camera Towers) Mobile Masts, WiFi System, PA Systems.(Please note that these services will be required on events of different sizes & locations) The purpose of this Prior Information Notice (PIN) is to:Provide advance notice that the Authority is to consider undertaking a tendering exercise to set up new contract suppliers to form part of a Event Management and Delivery Framework under forthcoming Procurement Act (2023) provisions:• Understand the market interest in this procurement and identify applicable suppliers.• Identify suppliers who would like to participate in Early Market EngagementPROCUREMENT APPROACHThis procurement will be conducted under the new Procurement Act 2023 (PA 2023) effective from October 2024, and the Authority intends to procure via a competitive flexible procedure. COMMERCIAL MODELThe Department intends to appointment relevant suppliers to form an Open Framework divided into delivery lots.CPV CODES 71242000 - Project and design preparation, estimation of costs.72224000 - Project management consultancy services.79421000 - Project-management services other than for construction work.79421100 - Project-supervision services other than for construction work.35821000 - Flags.35821100 - Flagpole79710000 - Security services.48952000 - Public address systems.32000000 - Radio, television, communication, telecommunication and related equipment.32344210 - Radio equipment.32344280 - Portable radios.34928200 - Fences.72224000 - Project management 31000000 - Electrical machinery, apparatus, equipment and consumables; Lighting45450000 - Other building completion work 71317200 - Health and safety services71317210 - Health and safety consultancy services92000000 - Recreational, cultural and sporting services 32322000 - Multimedia equipment 34000000 - Transport equipment and auxiliary products to transportation 92600000 - Sporting Services 92500000 - Library, archives, museums and other cultural services 92200000 - Radio and television services 22459000 - TicketsThis Prior Information Notice has been published for informational purposes only to provide the market with an update on the Departments proposed approach and to enable suppliers to prepare to respond. The proposed approach described here is subject to final internal approvals and assurances and the Department reserves the right to amend any details with regards to the proposed approach if necessary. Additional information: In August 2023 Department for Culture, Media and Sport published the following Prior Information Notice (PIN) https://www.find-tender.service.gov.uk/Notice/022391-2023 regarding a planned procurement exercise to establish a multi-operator framework agreement for general event management services.

CPV Codes

• 79952000 - Event services

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** MARKET ENGAGEMENT DCMS is inviting Market Engagement to gauge general interest in this provision.Interested suppliers should respond to this PIN and email to register interest: dcms-events-framework@dcms.gov.uk by 2nd September 2024.A further information brochure (FAQs) will be circulated to registered suppliers alongside a Questionnaire/Survey. Market Engagement sessions are in development, but anticipated to commence: w/c 16th September 2024.There will be a number of opportunities to engage. This will include general overview session(s), lot specific events, and 1-1 drop-ins. Please note OGDs are also likely to participate in these events.Email: dcms-events-framework@dcms.gov.uk to register your interest.Participation in these Supplier Engagement sessions is entirely voluntary and will not affect the ability of any interested party to express an interest in response to any subsequent call for competition. Further, any participation will: (i) Not in itself constitute a formal expression of interest for the purposes of any subsequent procurement; and (ii) Will also be at the tenderer's own expense.