ICT-20-001 Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools

Concepts

• belfast
• office and computing machinery
• multi-functional devices
• schools
• photocopiers
• devices
• equipment and supplies
• printing services
• printing and distribution
• northern ireland

Location

Northern Ireland:

Geochart for 1 buyers and 3 suppliers

Education Authority

Calvert Office Equipment

QLC Solutions

Xerox

+−

Leaflet | Map tiles by Stamen Design, under CC BY 3.0. Data by OpenStreetMap, under ODbL.

Description

Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools across Northern Ireland

Total Quantity or Scope

Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools. Additional information: This VEAT is to inform the market of the proposal to extend the contract period by 12 months, up to31st August 2025 and increase the contract award value by 10% (£1.450,000.00) in order to facilitate this.

Award Detail

CPV Codes

• 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
• 79810000 - Printing services
• 79800000 - Printing and related services
• 79820000 - Services related to printing
• 79824000 - Printing and distribution services

Indicators

Legal Justification

Reg 72 (1)(e) Not substantial regarding extension of the Term by an additional 1 year and the additional value is 10% of the original contract value. The current Schools MFD contract expires on 31/08/2024. EA ICT before going out to procure a new contract need to review and understand the future printing requirements i.e. how many MFD’s currently, types, locations, usage, print volumes. This review is essential as printing habits and trends have changed over recent years. It is estimated that this review will take a number of months to complete, and this will then be factored into a new procurement which itself will take an estimated 3 months to complete and award. The one year extension will provide sufficient time to conclude all of this and allow some time for any transition connected with a new contract. It would appear that Regulation 72(1)(e) would apply under the circumstances. The Regulation states: “(e)where the modifications, irrespective of their value, are not substantial within the meaning of paragraph (8)” Paragraph 8 states: (8) A modification of a contract or a framework agreement during its term shall be considered substantial for the purposes of paragraph (1)(e) where one or more of the following conditions is met:— (a)the modification renders the contract or the framework agreement materially different in character from the one initially concluded; (b)the modification introduces conditions which, had they been part of the initial procurement procedure, would have— (i)allowed for the admission of other candidates than those initially selected, (ii)allowed for the acceptance of a tender other than that originally accepted, or (iii)attracted additional participants in the procurement procedure; (c)the modification changes the economic balance of the contract or the framework agreement in favour of the contractor in a manner which was not provided for in the initial contract or framework agreement; (d)the modification extends the scope of the contract or framework agreement considerably; (e)a new contractor replaces the one to which the contracting authority had initially awarded the contract in cases other than those provided for in paragraph (1)(d). For this particular modification, it appears that the 1 year extension and small additional value (10%) are “not substantial” and therefore meets the conditions of paragraph 8.

Other Information

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