NCC202402157 - Newport City Council – Fleet Maintenance Contract

Concepts

• newport
• fleet management
• vehicle fleet management
• repair and maintenance
• vehicle fleet support
• newport owned fleet
• planned maintenance comprises
• maintenance
• fleet maintenance contract
• fleet maintenance

Location

Newport

Description

The current contract for Fleet Maintenance is due to expire on the 31st of March 2025 and therefore NCC are required to tender for a new contract. This is a statutory requirement, and the successful contractor will need to be approved by the UK Traffic Commissioner as one of the terms and conditions of NCC’s Goods Vehicle Operators Licence, without which NCC would be unable to operate any large goods vehicles. This tender is for the full maintenance of Newport owned fleet including the EV fleet. A full and detailed specification can be found within the attachments section.

Total Quantity or Scope

The key contract specification is for the contractor to operate from a facility within the city boundary in order to minimise transport time between their facility and NCC’s two main hubs at Telford Street Depot and the Waste Disposal Site. This helps to maximise operational efficiency by reducing travel time, the time vehicles are non-operational (down-time) and minimises emissions from diesel/petrol vehicles. The contractor will be required to carry out both scheduled maintenance as specified by NCC and unplanned maintenance to vehicle faults/breakdowns as they are reported and provide a 24/7 breakdown and vehicle recovery service. Planned maintenance comprises scheduled safety inspections, services and MOT’s as required by law and in accordance with terms and conditions of NCC’s Goods Vehicle Operators Licence at specified intervals dependant on the type of vehicle and to attend to any vehicle at any time when requested to do so by NCC. As part of the scheduled maintenance process, the contractor is required to submit their hourly labour rate and specify times taken to carry out various tasks for each category of vehicle. This allows NCC to calculate how much the annual planned maintenance of the fleet will cost.

Renewal Options

The contract is to be renewed in 4 years time, unless terminated earlier for any reasons as per the Terms and Conditions.

Award Criteria

CPV Codes

• 50111000 - Fleet management, repair and maintenance services
• 50111100 - Vehicle-fleet management services
• 50111110 - Vehicle-fleet-support services
• 34300000 - Parts and accessories for vehicles and their engines
• 50100000 - Repair, maintenance and associated services of vehicles and related equipment
• 50110000 - Repair and maintenance services of motor vehicles and associated equipment
• 50116000 - Maintenance and repair services related to specific parts of vehicles
• 50116200 - Repair and maintenance services of vehicle brakes and brake parts
• 50116300 - Repair and maintenance services of vehicle gearboxes
• 50116400 - Repair and maintenance services of vehicle transmissions

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Performance considerations apply.
• Professional qualifications are sought.
• Award on basis of price and quality.

Other Information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144144 (WA Ref:144144)