DARTMOOR MULTI ACADEMY TRUST - PROVISION OF LEGIONELLA CONTROL & RISK MANAGEMENT SERVICES CONTRACT

Concepts

• risk or hazard assessment
• devon
• water hygiene services
• managerial control
• a. risk assessments
• risk management services contract
• legionella
• management
• controlling
• manage

Location

Dartmoor Multi Academy Trust Wardhayes, Simmons Way, Okehampton, Devon, EX20 1PY

Description

This contract is for the management and provision of water hygiene services. The Contractor will be a member of the Legionella Control Association and responsible for delivering the following legionella and compliance services to the Trust: a. Risk Assessments b. Servicing c. Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works are not guaranteed).

Total Quantity or Scope

This contract is for the management and provision of water hygiene services to 3 secondary schools, 14 primary schools, and an all-through school for the Trust. The Contractor is required to ensure the Trust’s legal duty to manage its water system from legionella and other waterborne pathogens. The initial 3-year contract term will be from 1st February 2025 with the option to extend for 2 further 1-year extensions. The Contractor will be a member of the Legionella Control Association and responsible for delivering the following legionella and compliance services to the Trust: a. Risk Assessments b. Servicing c. Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works are not guaranteed). With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they: a. Have the technical and relevant experience to deliver the Legionella Control and Risk Management Services provision to the Trust, whilst demonstrating value for money. b. Appoint a competent person to take managerial control. c. Maintain a safe and healthy environment on school premises concerning the control of legionella, including prevention of legionellosis d. Develop a robust scheme for managing, controlling and/or preventing the risk, ensuring a risk assessment of all water systems is carried out for all sites by a competent person. e. Implement a system of checks to ensure the effectiveness of the controls and other activities. f. Ensure all water systems are maintained in accordance with current water hygiene guidelines and all maintenance and other such work be undertaken by suitably competent persons. g. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the day-to-day operations of the school. h. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level to meet requirements. i. Establish effective management and operational level communication systems at all levels regarding the service with the Trust. j. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key Performance Indicator (KPI) and Service Level Agreement (SLA). k. Hold records of all relevant activity, retained for a minimum of 5 years. l. Be responsible for all legal, and health and safety requirements in delivering the services. Legionella Control and Risk Management Services are to be delivered at the following Trust schools: Black Torrington Primary School Boasley Cross Primary School Bradford Primary School Bridestowe Primary School Bridgerule Primary School Chagford Primary School Exbourne Primary School Highampton Primary School Holsworthy Community College Holsworthy College Business & Training Centre Lydford Primary School Milton Abbot Primary School Northlew & Ashbury Primary School North Tawton Primary School Okehampton College Okehampton College – Wardhayes Campus Okehampton Primary South Tawton Primary School St James Primary The Promise School Tavistock College Additional information: A Virtual Q&A session will be held on Thursday 26th September 2024. Bidders that wish to participate are requested to book on the session via the tendering portal. The following information is required for Bidders to secure their booking, no later than 25th September at (12 noon): a. Attendee Name(s) b. Attendee Job Role (s) c. Attendee Email Address (s)

Renewal Options

Option of 2 further 1 year extensions

CPV Codes

• 90711100 - Risk or hazard assessment other than for construction
• 24962000 - Water-treatment chemicals
• 50324200 - Preventive maintenance services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.
• Professional qualifications are sought.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=232683. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:232683)