Biomass Boiler Service and Maintenance

Concepts

• repair and maintenance
• aylesbury
• service standards
• planned preventative maintenance
• reactive maintenance
• interim services
• annual services
• servicing requests
• boilers
• biomass

Location

Aylesbury

Description

The Biomass Boiler Service and Maintenance contract for Buckinghamshire Council spans three years from February 1, 2025, with two possible one-year extensions, totalling up to five years. Covering nine sites across Buckinghamshire, the service provider will deliver high-quality, proactive maintenance, including planned preventative maintenance (PPM) and reactive maintenance, ensuring statutory and regulatory compliance, and maintaining HETAS Certification standards. Key tasks include annual services, interim services, bi-weekly visits, and monthly checks. These PPM visits will involve various configurations for inspecting and maintaining boilers, fuel stores, and associated equipment to ensure optimal performance and compliance. Reactive maintenance requires 24/7 assistance for urgent faults and normal working hours assistance for other faults, categorized by priority with specific rectification periods. The service provider will report on both aspects, detailing performance statistics, compliance rates, and any issues encountered. Additionally, the provider must maintain a single point of contact to manage the contract, logs of servicing requests, tasks, and communication. Performance monitoring ensures continuous improvement and adherence to service standards. The service provider will produce regular performance reports, maintain accurate asset registers, and ensure all statutory and regulatory tests are conducted and documented. This approach supports Buckinghamshire Council’s operational needs, fostering a collaborative environment for efficient and reliable maintenance of their biomass boiler systems. Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at £470,000. This is only an estimate and the actual spend maybe higher or lower than this figure. The Council is of the opinion that TUPE will not apply.

Renewal Options

The contract commencement date will be 1st February 2025 to 31st January 2028. There are two optional extensions 1st February 2028 to 31st January 2029 and 1st February 2029 to 31st January 2030. Making a potential five year total contract term The contract commencement date will be 1st February 2025 to 31st January 2028. There are two optional extensions 1st February 2028 to 31st January 2029 and 1st February 2029 to 31st January 2030. Making a potential five year total contract term

CPV Codes

• 50000000 - Repair and maintenance services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Award on basis of price and quality.