24-36 ERP and HR/Payroll System

Concepts

• wolverhampton
• software package
• information systems
• hr services system
• erp
• the unit4 enterprise resource planning system
• erp) system
• its erp system
• hr/payroll system
• an existing erp

Location

WOLVERHAMPTON

Description

This notice covers the migration of an existing combined financial management (ERP) and HR services system from on premise infrastructure to a vendor managed cloud solution.

Total Quantity or Scope

Details copied from the previous VEAT Notice: This notice covers the migration of an existing ERP and HR/Payroll system to a vendor managed cloud solution. University of Wolverhampton currently use the Unit4 Enterprise Resource Planning system (ERP) system for management of financial transactions, HR records and pension and payroll processing. Unit4 also provides support and maintenance under this contract. Unit4 has informed the University that it is migrating its ERP system to the cloud. It follows that the current on-premise solution being provided to the University is no longer going to be available. The University is transitioning from the Unit4 on-premise solution to the updated cloud offering. The University's rationale and legal justification for awarding the new vendor managed cloud solution contract to Unit4 is included in this notice. This contract was awarded 30th September 2024.

Award Detail

Award Criteria

CPV Codes

• 48000000 - Software package and information systems

Indicators

• Award on basis of price.

Legal Justification

Wording from VEAT Notice: Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity, HR records, absence administration, pension and payroll management. Unit4 also provides support and maintenance under this contract. Unit4's system has integrations with other existing University systems such as the Student Records System (Tribal SITS) and the Accommodation Management System (StarRez). The ERP application is business critical IT infrastructure linked to both staff and student facing activities. Unit4 is migrating its on-premise ERP solution to the Cloud. Given the critical nature of this software package and interdependencies across the University it is not currently viable to change the provider of the system. In addition, existing systems, which have separate contracts to the ERP system, were procured on the basis of their integration abilities with the Unit4 ERP application. A project of this nature would take a considerable amount of both personnel resource and financial budget, any issues with this role out would negatively affect the experience of both staff and student at the University. The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The Unit4 System is an essential part of the University's infrastructure, such that any down time or system failure would have a detrimental effect on critical operations of the University. At the present time it would be impossible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University. The Contract term is 3 years with optional 1 + 1 year extension provisions. The award date was 30th September 2024.

Other Information

This is a Contract Award Notice following the previous publication of a VEAT (2024/S 000-030072.